{"id":10648,"date":"2021-05-17T19:56:25","date_gmt":"2021-05-17T19:56:25","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/?p=10648"},"modified":"2025-10-01T13:34:42","modified_gmt":"2025-10-01T13:34:42","slug":"teams-meeting-live-transcript","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/teams-meeting-live-transcript\/","title":{"rendered":"Teams meeting Live Transcript"},"content":{"rendered":"<p><span data-contrast=\"none\">Teams\u00a0meetings provide a\u00a0Live\u00a0Transcript feature\u00a0that creates a downloadable record of audio as text, with speaker attribution.\u00a0You should be aware of the following:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\"><span data-contrast=\"none\">There is no way to technologically restrict students starting \/ downloading a copy of a Teams meeting Live Transcript during a Teams meeting.\u00a0<\/span><\/span><\/li>\n<li><span data-contrast=\"none\"><span data-contrast=\"none\">Once started, a text transcription of audio with speaker attribution will be available to all meeting participants regardless of who initiates the transcript.<\/span><\/span><\/li>\n<li>When recording a Teams meeting, the live transcript will auto-generate, it is not possible to disable.<br \/>\n<span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<h2>Are students permitted to start a Teams meeting Live Transcript?<\/h2>\n<p><span data-contrast=\"none\">Students can submit a request to the university Disability Advisory Service regarding their need to make a recording of live interactive sessions online or any other teaching activity. DAS will advise the most appropriate assistive technology for the individual request \/ access requirement, in line with the university Student Recording Policy. Once a request has been approved, a student should notify the School of their requirement to make a live electronic transcription.<\/span><\/p>\n<p><span data-contrast=\"none\">You should initiate a Teams meeting Live Transcript on behalf of a student\u00a0who has provided a registered access requirement. <\/span><span data-contrast=\"none\">All Teams meeting participants\u00a0will see a pop-up notification\u00a0when\u00a0the transcription has been started; you should\u00a0<strong>verbally inform students\u00a0that: <\/strong><\/span><\/p>\n<ul>\n<li><span data-contrast=\"none\"><strong>Teams Live Transcript is\u00a0occurring<\/strong>\u00a0for a registered access requirement.<\/span><span data-contrast=\"none\">\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"none\"><strong>All audio\u00a0will be recorded\u00a0as text with speaker attribution<\/strong>, if participants choose to\u00a0<\/span><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/hide-your-identity-in-meeting-captions-and-transcripts-a1095e1a-a2f0-453e-8101-eca76429ff04\"><span data-contrast=\"none\">hide their speaker attributions\u00a0<\/span><\/a><span data-contrast=\"none\">\u00a0the transcript may not be very useful to the student with the access requirement.<\/span><\/li>\n<li><span data-contrast=\"none\"><strong>A transcript will generate in the meeting window, students can hide the\u00a0transcript\u00a0panel if desired<\/strong>\u00a0(students must not press &#8216;Stop Transcript&#8217; <\/span><span data-contrast=\"none\">as this will cease the Live Transcript recording).<\/span><\/li>\n<li><span data-contrast=\"none\"><strong>A copy\u00a0of the Teams meeting\u00a0Live\u00a0Transcript\u00a0will be available\u00a0for all to download<\/strong> after the meeting,\u00a0students must abide\u00a0by the university policy\u00a0for\u00a0acceptable use of the copy\u00a0(i.e.\u00a0do not share, it is for personal use\u00a0only).<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">If an unauthorised Teams meeting Live\u00a0Transcript is started during\u00a0your\u00a0session, you\u00a0should:\u00a0<\/span>\u00a0<span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Inform the session you are stopping an unauthorised Live Transcript recording, <\/span><span data-contrast=\"none\">and follow up with the student after the online meeting has ended.<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"none\">Meeting owner can delete Live Transcript if required, however there is no record of who\/how many downloads occurred prior to deletion.\u00a0<\/span><\/li>\n<\/ul>\n<h2>Is there any technical guidance for using Teams meeting Live Transcript?<\/h2>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"7\" data-aria-level=\"1\"><span data-contrast=\"none\">Instructions\u00a0and screenshots available via Microsoft Support:\u00a0<\/span><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/view-live-transcription-in-a-teams-meeting-dc1a8f23-2e20-4684-885e-2152e06a4a8b\"><span data-contrast=\"none\">View live transcription in a Teams meeting.<\/span><\/a><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559737&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" data-aria-posinset=\"7\" data-aria-level=\"1\">Teams Live Transcription is\u00a0currently only\u00a0available\u00a0for\u00a0Teams\u00a0Scheduled\u00a0meetings.\u00a0It is not\u00a0available for\u00a0other <a href=\"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/2021\/05\/17\/teams-meeting-types\/\">Teams meeting types<\/a>, but the Microsoft roadmap indicates possible future release.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Teams\u00a0meetings provide a\u00a0Live\u00a0Transcript feature\u00a0that creates a downloadable record of audio as text, with speaker attribution.\u00a0You should be aware of the following:\u00a0 There is no way to technologically restrict students starting \/ downloading a copy of a Teams meeting Live Transcript during a Teams meeting.\u00a0 Once started, a text transcription of audio with speaker attribution will [&hellip;]<\/p>\n","protected":false},"author":63,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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