{"id":16929,"date":"2023-08-01T10:16:50","date_gmt":"2023-08-01T10:16:50","guid":{"rendered":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/?p=16929"},"modified":"2026-08-11T14:59:32","modified_gmt":"2026-08-11T14:59:32","slug":"external-examiner-organisations","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/external-examiner-organisations\/","title":{"rendered":"External Examiner Organisations"},"content":{"rendered":"\n<p>In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules.<\/p>\n\n\n\n<p>In addition, it is recommended that Departments make use of a Blackboard organisation to provide External Examiners with essential information, and as a way of sharing draft exam papers. Typically, Departments have one organisation for UG programmes and one for PG programmes<\/p>\n\n\n\n<p>Exams Officers or Senior Programme Administrators can&nbsp;<a href=\"https:\/\/www.reading.ac.uk\/closed\/VLE-Support\/VLE-SupportStaff\/vle-bborganisationrequestform.aspx\" name=\"vle-bborganisationrequestform\"><u>Request an Organisation<\/u><\/a>&nbsp;\u2013 please specify that it is for use by External Examiners, and it will be set up as a copy of a standard template.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>When enrolling External Examiners onto the organisation, please enrol them as Participants.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">Recommended structure for External Examiner organisations<\/h2>\n\n\n\n<p><strong><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/guide-for-external-examiners\/\" target=\"_blank\" rel=\"noreferrer noopener\">Blackboard Help for External Examiners<\/a> <\/strong><\/p>\n\n\n\n<p><em>Link to the help page on this site, provided by default as part of the template.<\/em><\/p>\n\n\n\n<p>Please note, the guidance on this page is necessarily generic &#8211; you should provide more detailed guidance to your external examiners about the assessment tools used in your School, and how feedback has been provided.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Key information for External Examiners<\/h3>\n\n\n\n<p><em>Provided by default as part of the template.<\/em><\/p>\n\n\n\n<p>This is an introductory area containing<\/p>\n\n\n\n<ul>\n<li>Links which should be relevant to External Examiners on any programme.\n<ul>\n<li><a href=\"https:\/\/www.reading.ac.uk\/internal\/exams\/staff\/exa-EE2.aspx\"><strong>Information for External Examiners<\/strong><\/a> (link to&nbsp;University web site)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/cqsd\/QualityAssurance\/PoliciesandProcedures\/cqsd-assessmenthandbook.aspx\"><strong>Assessment Handbook<\/strong><\/a> (link to University web site)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Links \/ documentation which you can customise to be relevant to your programme\n<ul>\n<li><a href=\"https:\/\/www.reading.ac.uk\/cqsd\/policies-procedures\/assessmenthandbook\"><strong>Awards information<\/strong><\/a><br>Edit this link to point to the relevant awards document from Section 16-25 in the Assessment Handbook. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/progspecs\/index.aspx\"><strong>Programme specifications<\/strong><\/a><br>Edit this link to point to the relevant programme. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/modules\/\"><strong>Module descriptions<\/strong><\/a><br>Edit this link to point to the current year and relevant School. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bb.reading.ac.uk\/ultra\/organizations\/_200020_1\/outline\/edit\/document\/_7586333_1?courseId=_200020_1&amp;view=content\"><strong>Key Contacts<\/strong><\/a><br>Provide information here on the key contacts for external examiners in the School \/ Department and Support Centre<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Please add any additional links or information which is relevant to all of your External Examiners.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Content areas for sharing exam papers, module details, marks etc.<\/h3>\n\n\n\n<p><em>Not provided as part of the template &#8211; Senior Programme Administrators and Exams Officers should liaise to agree how this content will be structured.<\/em><\/p>\n\n\n\n<p>The best way to organise content will normally be to create top level folders labelled [External Examiner Name][Academic Year] e.g. Jo Bloggs 2023\/24. All information and content for that examiner should be placed inside the folder. You can create a sub-folder for each module that they need to examine. The layout will look something like this:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2023\/07\/External-Examiner-content-structure.jpg\"><img decoding=\"async\" loading=\"lazy\" width=\"386\" height=\"756\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2023\/07\/External-Examiner-content-structure.jpg\" alt=\"Screenshot of suggested content structure within an External Examiner organisation\" class=\"wp-image-16932\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2023\/07\/External-Examiner-content-structure.jpg 386w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2023\/07\/External-Examiner-content-structure-77x150.jpg 77w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2023\/07\/External-Examiner-content-structure-366x717.jpg 366w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Managing External Examiner folders<\/h4>\n\n\n\n<ul>\n<li>To make it easier for each External Examiner to access the content relevant to them, you could use <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/2023\/05\/11\/ultra-release-conditions\/\"><strong>Release Conditions<\/strong><\/a> to limit who can see each folder.<\/li>\n\n\n\n<li>Once the entire assessment cycle is complete for an academic year, you can hide the folders for that year, so that your External Examiners see only current information.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Providing access to marked work<\/h4>\n\n\n\n<p>External Examiners are entitled to view all submitted and marked work. There is no need to upload this work to the Organisation, you can add a link to the course or even directly to the Gradebook Grid view for the relevant course. <\/p>\n\n\n\n<p>Once in the Gradebook Grid view for the course<strong> EEs can use the filter <\/strong>to find the assessment and\/or students they need to view. <\/p>\n\n\n\n<ul>\n<li>Create a Group of students in the sample set <\/li>\n\n\n\n<li>Prompt EEs to use the filter in the Gradebook when you signpost them to the relevant courses <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1070\" height=\"547\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-145.png\" alt=\"\" class=\"wp-image-29392\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-145.png 1070w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-145-768x393.png 768w\" sizes=\"(max-width: 1070px) 100vw, 1070px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules. In addition, [&hellip;]<\/p>\n","protected":false},"author":64,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"image","meta":{"_lmt_disableupdate":"no","_lmt_disable":"no","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}},"_links_to":"","_links_to_target":""},"categories":[399],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>External Examiner Organisations - Technology Enhanced Learning Support for Staff<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/external-examiner-organisations\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"External Examiner Organisations - Technology Enhanced Learning Support for Staff\" \/>\n<meta property=\"og:description\" content=\"In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules. 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