{"id":24012,"date":"2026-08-10T10:46:31","date_gmt":"2026-08-10T10:46:31","guid":{"rendered":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/?p=24012"},"modified":"2026-08-11T15:11:58","modified_gmt":"2026-08-11T15:11:58","slug":"filtering-the-gradebook","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/filtering-the-gradebook\/","title":{"rendered":"Filtering and Applying Categories to the Gradebook"},"content":{"rendered":"\n<p>The Ultra Gradebook has filtering features which allow users to filter their gradebook view by multiple variables, such as individual users, groups, items, and categories. You can also filter the Gradebook to only show students on merged courses. This offers more flexibility for users wanting to get a focused view of their Gradebook. <\/p>\n\n\n\n<p>Applied filters can also be bookmarked and referred to again at a later date.<\/p>\n\n\n\n<ul>\n<li><a href=\"#section1\">Applying filters to the Gradebook<\/a><\/li>\n\n\n\n<li><a href=\"#section3\">Sharing filter views<\/a><\/li>\n\n\n\n<li><a href=\"#section2\">Adding categories<\/a><\/li>\n\n\n\n<li><a href=\"#section4\">Bulk editing categories<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section1\"><a id=\"section1\"><\/a>Applying filters to the Gradebook<\/h2>\n\n\n\n<ol>\n<li>Navigate to the<strong> Grid view <\/strong>of the Gradebook and click the Filter icon.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"550\" height=\"312\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-91.png\" alt=\"Screenshot of Grid view of gradebook - filter icon highlighted. \" class=\"wp-image-29242\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"2\">\n<li>The Gradebook filter will open.  \n\n\n\n\n\n\n\n\n\n\n\n\n<ul>\n<li>Select any filters that you want to apply. <\/li>\n<\/ul>\n\n\n\n<ul>\n<li>You can select multiple different variables at once. \n<ul>\n<li>Students<\/li>\n\n\n\n<li>Groups<\/li>\n\n\n\n<li>Categories<\/li>\n\n\n\n<li>Assessment Type (summative\/formative)<\/li>\n\n\n\n<li>Markable items (you can add mulitple columns to your filtered view)<\/li>\n\n\n\n<li>Merged courses (selecting to filter by merged course affects the overall result a<em>s <\/em>this information takes precedence over other filters)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Click<strong> Apply<\/strong> to see the results in the Gradebook.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"911\" height=\"560\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-92.png\" alt=\"Screenshot of Gradebook Grid filter\" class=\"wp-image-29244\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-92.png 911w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-92-768x472.png 768w\" sizes=\"(max-width: 911px) 100vw, 911px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"3\">\n<li>In the Gradebook a list of <strong>Filters Applied<\/strong> will show below the top menu. You can remove individual variables by clicking the X in the corresponding box, <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"658\" height=\"113\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-93.png\" alt=\"Screenshot of Gradebook filtered view\" class=\"wp-image-29245\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section3\">Linking to Gradebook Grid view<\/h2>\n\n\n\n<p>You can copy the URL of the Gradebook Grid view and share it on the External Examiners Organisation. <\/p>\n\n\n\n<p>This will take them to the Gradebook of the relevant course, <strong>not a filtered version of the Gradebook<\/strong>.   External Examiners can <strong>apply filters <\/strong>to find a specific group if directed to do so. Advise them in the Organisation as to which groups and assignments to filter for. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"800\" height=\"327\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-95.png\" alt=\"Screenshot of Gradebook Grid\" class=\"wp-image-29247\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-95.png 800w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-95-768x314.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section2\">Adding categories<\/h2>\n\n\n\n<p>You can add your own custom categories to the Gradebook, which can be used when filtering. You can, for example, create a Turnitin category if you want to filter the Gradebook to only show Turnitin assignments.   <\/p>\n\n\n\n<ol>\n<li>Navigate to the Gradebook and click the cog icon. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1070\" height=\"200\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-96.png\" alt=\"Screenshot of Gradebook settings cog\" class=\"wp-image-29249\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-96.png 1070w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-96-768x144.png 768w\" sizes=\"(max-width: 1070px) 100vw, 1070px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"2\">\n<li>The settings panel will open, scroll down to &#8220;Mark Categories&#8221;. Click &#8220;Add New Category&#8221;.<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"540\" height=\"425\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-146.png\" alt=\"Screenshot of Mark Categories section of the Gradebook settings panel.\" class=\"wp-image-29395\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section4\">Bulk editing categories <\/h2>\n\n\n\n<p>You can assign a category to multiple markable items at once within the Item Management screen.<\/p>\n\n\n\n<ol>\n<li>From any view of the Gradebook, click the cog icon to open the Gradebook settings menu.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1070\" height=\"200\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-97.png\" alt=\"Screenshot of settings cog in Gradebook\" class=\"wp-image-29250\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-97.png 1070w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2026\/08\/image-97-768x144.png 768w\" sizes=\"(max-width: 1070px) 100vw, 1070px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"2\">\n<li>On the side pane that opens, scroll to the Item Management section. Click &#8220;Manage gradebook items&#8221;.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/ManageGbItems.png\" alt=\"Screenshot showing the Item Management link\" class=\"wp-image-26661\" width=\"301\" height=\"343\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"3\">\n<li>In the Item Management screen, check the boxes next to all markable items whose categories you want to change. Then, click &#8220;Edit category&#8221;.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory.png\" alt=\"Screenshot of Item management\" class=\"wp-image-26664\" width=\"758\" height=\"309\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory.png 1855w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory-768x313.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory-1536x627.png 1536w\" sizes=\"(max-width: 758px) 100vw, 758px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"4\">\n<li>A new window will open. Click the drop-down menu and select the desired category from the list. Click &#8220;Apply&#8221;<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-4\" style=\"padding-top:0;padding-right:0;padding-bottom:0;padding-left:0\">\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"697\" height=\"429\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/DropDownMenu-1.png\" alt=\"Screenshot of edit category pop up\" class=\"wp-image-26667\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/List-1.png\" alt=\"Screenshot of categories \" class=\"wp-image-26668\" width=\"267\" height=\"294\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"703\" height=\"430\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Apply.png\" alt=\"Screenshot of category edit pop-up\" class=\"wp-image-26669\" \/><\/figure>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Ultra Gradebook has filtering features which allow users to filter their gradebook view by multiple variables, such as individual 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