{"id":24012,"date":"2025-06-05T06:00:00","date_gmt":"2025-06-05T06:00:00","guid":{"rendered":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/?p=24012"},"modified":"2025-07-25T15:51:51","modified_gmt":"2025-07-25T15:51:51","slug":"filtering-the-gradebook","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/filtering-the-gradebook\/","title":{"rendered":"Filtering and Applying Categories to the Gradebook"},"content":{"rendered":"\n<p>The Ultra Gradebook has filtering features which allow users to filter their gradebook view by multiple variables, such as individual users, groups, items, and categories. You can also filter the Gradebook to only show students on merged courses. This offers more flexibility for users wanting to get a focused view of their Gradebook. <\/p>\n\n\n\n<p>Applied filters can also be bookmarked and referred to again at a later date.<\/p>\n\n\n\n<ul>\n<li><a href=\"#section1\">Applying filters to the Gradebook<\/a><\/li>\n\n\n\n<li><a href=\"#section3\">Sharing filter views<\/a><\/li>\n\n\n\n<li><a href=\"#section2\">Adding categories<\/a><\/li>\n\n\n\n<li><a href=\"#section4\">Bulk editing categories<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section1\"><a id=\"section1\"><\/a>Applying filters to the Gradebook<\/h2>\n\n\n\n<ol>\n<li>Navigate to the<strong> Marks view <\/strong>of the Gradebook and click the Filter icon.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1217\" height=\"207\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-17_14-27-21.png\" alt=\"Screenshot showing the location of the filter button \" class=\"wp-image-24059\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-17_14-27-21.png 1217w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-17_14-27-21-768x131.png 768w\" sizes=\"(max-width: 1217px) 100vw, 1217px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"2\">\n<li>The Gradebook filter panel will open. \n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n<ul>\n<li>Select any filters that you want to apply. <\/li>\n<\/ul>\n\n\n\n<ul>\n<li>You can select multiple different variables at once. \n<ul>\n<li>Students<\/li>\n\n\n\n<li>Merged courses (selecting to filter by merged course affects the overall result a<em>s <\/em>this information takes precedence over other filters)<\/li>\n\n\n\n<li>Groups<\/li>\n\n\n\n<li>Markable items (you can add mulitple columns to your filtered view)<\/li>\n\n\n\n<li>Assessment Type (summative\/formative)<\/li>\n\n\n\n<li>Categories<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Click<strong> Apply<\/strong> to see the results in the Gradebook.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-top is-layout-flex wp-container-4\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"410\" height=\"551\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-24_12-04-19.png\" alt=\"Screenshot of filters panel with the variables Students and Groups showing. \" class=\"wp-image-24432\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"410\" height=\"551\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-24_12-04-46.png\" alt=\"Screenshot of filters panel with the variable Markable Items showing. \" class=\"wp-image-24433\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"410\" height=\"551\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/2024-10-24_12-05-04-1.png\" alt=\"Screenshot of filters panel with the variables Assessment Type and Categories showing. \" class=\"wp-image-24435\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"3\">\n<li>In the Gradebook a list of <strong>Filters Applied<\/strong> will show below the top menu.\n<ul>\n<li>You can remove individual variables by clicking the X in the corresponding box, <\/li>\n\n\n\n<li>or you can completely reset your Gradebook view by clicking &#8220;Clear all filters&#8221;.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Clear-filters.png\" alt=\"Screenshot showing the clear filters button\" class=\"wp-image-24072\" width=\"492\" height=\"140\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section3\">Sharing filter views <\/h2>\n\n\n\n<p>You can use filtering to create a custom view of the Gradebook which can then be shared with others. Simply set-up your filters and copy paste the unique URL that is created.   <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"2183\" height=\"404\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/URL.png\" alt=\"\" class=\"wp-image-24165\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/URL.png 2183w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/URL-768x142.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/URL-1536x284.png 1536w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/URL-2048x379.png 2048w\" sizes=\"(max-width: 2183px) 100vw, 2183px\" \/><\/figure>\n\n\n\n<p>The URL will open the Gradebook with the filters you have selected. If any changes have been made to the category an assessment has been assigned, this change will be reflected in the view of the Gradebook generated by the filter.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section2\">Adding categories<\/h2>\n\n\n\n<p>You can add your own custom categories to the Gradebook, which can be used when filtering. You can, for example, create a Turnitin category if you want to filter the Gradebook to only show Turnitin assignments.   <\/p>\n\n\n\n<ol>\n<li>Navigate to the Gradebook and click the cog icon. <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1365\" height=\"181\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Cog-icon.png\" alt=\"\" class=\"wp-image-24127\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Cog-icon.png 1365w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Cog-icon-768x102.png 768w\" sizes=\"(max-width: 1365px) 100vw, 1365px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"2\">\n<li>The settings panel will open, scroll down to &#8220;Mark Categories&#8221;. Click &#8220;Add New Category&#8221;.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Adding-category.png\" alt=\"Screenshot showing the add new category button\" class=\"wp-image-24149\" width=\"343\" height=\"648\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<ol start=\"3\">\n<li>Give your new category a title. Click outside of the title box to save the new category.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image alignleft size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"540\" height=\"425\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2024\/10\/Name-category.png\" alt=\"\" class=\"wp-image-24152\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><\/h3>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section4\">Bulk editing categories <\/h2>\n\n\n\n<p>You can assign a category to multiple markable items at once within the Item Management screen.<\/p>\n\n\n\n<ol>\n<li>From any view of the Gradebook, click the cog icon to open the Gradebook settings menu.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Cog-icon-2.png\" alt=\"Screenshot showing the location of the cog icon\" class=\"wp-image-26660\" width=\"887\" height=\"259\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Cog-icon-2.png 2064w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Cog-icon-2-768x225.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Cog-icon-2-1536x449.png 1536w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Cog-icon-2-2048x599.png 2048w\" sizes=\"(max-width: 887px) 100vw, 887px\" \/><\/figure>\n\n\n\n<ol start=\"2\">\n<li>On the side pane that opens, scroll to the Item Management section. Click &#8220;Manage gradebook items&#8221;.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/ManageGbItems.png\" alt=\"Screenshot showing the Item Management link\" class=\"wp-image-26661\" width=\"301\" height=\"343\" \/><\/figure>\n\n\n\n<ol start=\"3\">\n<li>In the Item Management screen, check the boxes next to all markable items whose categories you want to change. Then, click &#8220;Edit category&#8221;.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory.png\" alt=\"\" class=\"wp-image-26664\" width=\"758\" height=\"309\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory.png 1855w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory-768x313.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/EditCategory-1536x627.png 1536w\" sizes=\"(max-width: 758px) 100vw, 758px\" \/><\/figure>\n\n\n\n<ol start=\"4\">\n<li>A new window will open. Click the drop-down menu and select the desired category from the list. Click &#8220;Apply&#8221;<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-8\">\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"697\" height=\"429\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/DropDownMenu-1.png\" alt=\"\" class=\"wp-image-26667\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full is-resized\"><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/List-1.png\" alt=\"\" class=\"wp-image-26668\" width=\"267\" height=\"294\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"703\" height=\"430\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/06\/Apply.png\" alt=\"\" class=\"wp-image-26669\" \/><\/figure>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>The Ultra Gradebook has filtering features which allow users to filter their gradebook view by multiple variables, such as individual users, groups, items, and categories. You can also filter the Gradebook to only show students on merged courses. This offers more flexibility for users wanting to get a focused view of their Gradebook. Applied filters [&hellip;]<\/p>\n","protected":false},"author":228,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"no","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"_links_to":"","_links_to_target":""},"categories":[388,413],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Filtering and Applying Categories to the Gradebook - Technology Enhanced Learning Support for Staff<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/filtering-the-gradebook\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Filtering and Applying Categories to the Gradebook - Technology Enhanced Learning Support for Staff\" \/>\n<meta property=\"og:description\" content=\"The Ultra Gradebook has filtering features which allow users to filter their gradebook view by multiple variables, such as individual users, groups, items, and categories. You can also filter the Gradebook to only show students on merged courses. This offers more flexibility for users wanting to get a focused view of their Gradebook. 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