{"id":26428,"date":"2025-05-26T19:31:47","date_gmt":"2025-05-26T19:31:47","guid":{"rendered":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/?p=26428"},"modified":"2026-08-06T08:36:58","modified_gmt":"2026-08-06T08:36:58","slug":"blackboard-course-rollover","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/blackboard-course-rollover\/","title":{"rendered":"Blackboard Course Rollover"},"content":{"rendered":"\n<ul>\n<li><a href=\"#what\"><strong>What is Course Rollover?<\/strong><\/a>\n<ul>\n<li>When are courses set up?<\/li>\n\n\n\n<li>What actions do I need to take?<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#prepare\"><strong>1. Prepare &amp; check<\/strong><\/a>:\n<ul>\n<li>Can you see your courses for the coming year?<\/li>\n\n\n\n<li>Staff enrolments.<\/li>\n\n\n\n<li>Merged or Supplementary Courses.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#create\"><strong>2. Review, re-use and create<\/strong><\/a>:\n<ul>\n<li>Copy content from another course.<\/li>\n\n\n\n<li>Upload, replace &amp; delete content.<\/li>\n\n\n\n<li>Edit settings, dates &amp; availability.<\/li>\n\n\n\n<li>Make your content accessible.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><a href=\"#yuja\">3. Enable the YuJa video channel and publish to it.<\/a><\/strong><\/li>\n\n\n\n<li><strong><a href=\"#readinglist\">4. Update the Online Reading List.<\/a><\/strong>\n<ul>\n<li>Clear copyrighted digital &amp; scanned texts.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#available\"><strong>5. Make the course available to students<\/strong><\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what\">What is Course Rollover?<\/h2>\n\n\n\n<ul>\n<li>Course Rollover is the <strong>annual process for scheduling and creating courses for the coming academic<\/strong> <strong>year <\/strong>in Blackboard based on the modules in RISIS<strong>.<\/strong><\/li>\n\n\n\n<li>A <strong>new blank course shell<\/strong> is created each year using the institutional template.<\/li>\n\n\n\n<li>You can <strong>select and copy content<\/strong> from a previous course or <strong>uploaded materials <\/strong>to create the course following the template.<\/li>\n\n\n\n<li>Organisations are not part of Rollover. They run continuously.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"when\">When are courses set up?<\/h3>\n\n\n\n<ul>\n<li>Course shells are <strong>released on Blackboard at the end of April <\/strong>for the coming academic year.<\/li>\n\n\n\n<li>A course is created in Blackboard if it is <strong>scheduled to run in RISIS<\/strong> for the coming academic year.<\/li>\n\n\n\n<li>Supplementary courses are not automatically set up and need to be requested each year (as they do not appear in RISIS).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"action\">What actions do I need to take?<\/h3>\n\n\n\n<ul>\n<li>The <strong>Module Convenor<\/strong> or lead teacher should <strong>undertake or coordinate the following steps after the release of the course shells<\/strong>.<\/li>\n\n\n\n<li>Where teaching on a module is shared by colleagues or <strong>team taught, agree ahead of time who is undertaking which steps<\/strong> or copying \/ creating specific content and communicate this to each other.<\/li>\n\n\n\n<li><strong>Programme Administrators<\/strong> set up Assessments (Assignments &amp; Digital Exams) in courses.<\/li>\n\n\n\n<li>Ask for advice or support from CQSD TEL team if you are unsure what to do. Contact us using <a href=\"mailto:dts@reading.ac.uk\">dts@reading.ac.uk<\/a>&nbsp;or the <a href=\"https:\/\/eur03.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fuor.topdesk.net%2Ftas%2Fpublic%2Flogin%2Fform&amp;data=04%7C01%7Cl.j.mccann%40reading.ac.uk%7Ce41ba2e18c994e65f0f308d96e3bd84c%7C4ffa3bc4ecfc48c09080f5e43ff90e5f%7C0%7C0%7C637662025587350068%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&amp;sdata=2VNLfFBut78yLzJSseS%2FlbSHBBlSmJvmbqoHG3DuT2M%3D&amp;reserved=0\">DTS Self Service Portal.<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"prepare\">1. Prepare &amp; check<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Can you see your courses for the coming year?<\/h3>\n\n\n\n<ul>\n<li>Staff are automatically enrolled if the course ran in the previous academic year and had an Instructor or Teaching Assistant role.<\/li>\n\n\n\n<li>The Module Convenor listed in RISIS is automatically enrolled.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Different instances of a Course?<\/h4>\n\n\n\n<ul>\n<li>Separate Courses are created in Blackboard each time the module is taught during the academic year, based on the information in RISIS. For example, once in Semester one and again in Semester two.<\/li>\n\n\n\n<li>This information is included at the end of the Course title. (To understand Course labels with more complex start and end dates, see <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/blackboard-course-codes-explained\/\">Blackboard Course Codes explained<\/a>.)<\/li>\n<\/ul>\n\n\n\n<p>If you cannot see the Course for a module you are expecting to teach, contact the Module Convenor or check with your Programme Administrator.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Staff enrolments<\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/manage-and-enrol-users\/\">Add or remove colleagues<\/a>.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-course-and-organisation-roles\/\">Apply an appropriate course role<\/a>.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"merged\">Merged and Supplementary Courses<\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/merged-and-supplementary-courses\/\">What are Merged and Supplementary Courses and how do they work?<\/a><\/li>\n\n\n\n<li><strong>Merged courses<\/strong>:\n<ul>\n<li>Previously merged courses are re-created each year using the same module codes.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/blackboard\/bbcopy\/Home\/Codes\">Review codes used in existing Merged Courses.<\/a> (Login: University ID and Password.)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/blackboard\/bbcopy\/Home\/newmerged\/\">Request a new Merged Course<\/a>. (Login: University ID and Password.)<\/li>\n\n\n\n<li>To edit or remove an existing merge, please contact <a href=\"https:\/\/uor.topdesk.net\/tas\/public\" target=\"_blank\" rel=\"noreferrer noopener\">DTS Self-Service Portal<\/a> or <a href=\"mailto:DTS@reading.ac.uk?subject=Padlet%20\" target=\"_blank\" rel=\"noreferrer noopener\">email DTS.<\/a>&nbsp;<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Supplementary Courses<\/strong>:\n<ul>\n<li>Supplementary course shells are not re-created each year and need to be requested.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.reading.ac.uk\/blackboard\/bbcopy\/Home\/newsup\">Request a Supplementary Cou<\/a><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/merged-and-supplementary-courses\/#newsup\">rse<\/a>.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>Important<\/strong>: Wait until a new merge request or edit has been completed before starting to setup your course. Requests should be made ahead of students using the courses.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"create\">2. Review, re-use &amp; create<\/h2>\n\n\n\n<ul>\n<li><strong><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/how-to-use-the-course-template\/\">Use the Course Template guide<\/a> <\/strong>to locate information and materials to give your students a predictable digital learning experience.<\/li>\n\n\n\n<li>If you are re-using content from a previous course, consider what needs to be <strong>updated, re-organised or re-designed<\/strong> to inform your approach.<\/li>\n<\/ul>\n\n\n\n<p>To add content into the new course shell you may want to:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Copy content from another course<\/h3>\n\n\n\n<ul>\n<li>You will need to be enrolled in both courses to copy content between them.<\/li>\n\n\n\n<li><strong>Essential guidance: <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/course-rollover-when-to-copy-content-into-the-course-template\/\">How and when to copy content into the course template<\/a>.<\/strong><\/li>\n\n\n\n<li><strong>Do not copy an entire course<\/strong> <strong>or the &#8216;Assessment&#8217; section<\/strong>, this can lead to the duplication of inaccurate materials and submission points, and cause additional work for you and Support Centre colleagues.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-copy-content\/\">How to use the copy content tool<\/a>.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-copy-content\/#types\">Advice on copying specific types of content<\/a>.\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-copy-content\/#thirdparty\">Copying Online Reading List links<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Upload, replace &amp; delete content<\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/add-content-to-a-blackboard-learn-ultra-course\/\">Add content<\/a> (including how to add Folders and create <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-create-content-document\/\">Documents<\/a>)<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-add-content-upload\/\">How to Upload Files<\/a>.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-add-content-upload\/#replace\">How to replace files that have been copied<\/a>.<\/li>\n\n\n\n<li>Click the &#8216;More options&#8217; button (three dots) to the right of a content item to Edit or Delete.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-batch-edit-visibility-to-students\/\">Use Batch Edit<\/a> to delete multiple items in one go.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/delete-or-restore-course-content\/\">Fully delete any unused files<\/a> from the course after you&#8217;ve finished.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Edit setting, dates and availability<\/h3>\n\n\n\n<ul>\n<li>Click the &#8216;More options&#8217; button (three dots) to the right of a content item to edit it and update any settings.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-release-conditions\/\">Edit release conditions<\/a> to make content visible to students.<\/li>\n\n\n\n<li><a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-batch-edit-visibility-to-students\/\">Use Batch Edit<\/a> to bulk edit visibility of content to students.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Make your content accessible<\/h3>\n\n\n\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/tel\/making-your-ultra-content-accessible\/\">Create accessible content<\/a> shows some simple ways to check and make your digital content easier to use.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"yuja\">3. Enable the YuJa video channel and publish to it<\/h2>\n\n\n\n<ul>\n<li><strong>Click the &#8216;YuJa (Video channel)&#8217; link<\/strong> in the course. This creates a video channel for the course (the first time it is clicked) and lets you <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/yuja-publishing-to-the-channel-for-a-blackboard-course\/\">publish your videos to the course channel<\/a>. <\/li>\n\n\n\n<li>Do this in every course you are teaching on.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"readinglist\">4. Update the Online Reading List<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/libguides.reading.ac.uk\/teaching-staff\/materials-teaching-support\">Check and update the course&#8217;s Online Reading List<\/a> after the annual &#8216;<strong><a href=\"https:\/\/libguides.reading.ac.uk\/reading-lists\/staff\/rollover\">Library Reading List Rollover<\/a>&#8216; takes place at the end of June<\/strong> for the coming academic year. (UK Campus courses only.)<\/li>\n\n\n\n<li>The Online Reading List is automatically linked in the Course.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Clear copyrighted digital &amp; scanned texts<\/h3>\n\n\n\n<ul>\n<li>Use the <a href=\"https:\/\/libguides.reading.ac.uk\/teaching-staff\/scanning-service\">Library&#8217;s Scanning Service<\/a> to digitise any print texts and articles to meet copyright and accessibility legal requirements.<\/li>\n\n\n\n<li>Contact your <a href=\"https:\/\/www.reading.ac.uk\/library\/contacts-support\/staff-lists\/academic-liaison-librarians\">Academic Library Liaison<\/a> for advice and further assistance.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"available\">5. Make the course available to students<\/h2>\n\n\n\n<ul>\n<li>When it&#8217;s ready<a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-make-a-course-or-organisation-available\/\">,<\/a> <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ultra-make-a-course-or-organisation-available\/\">make your course available to students<\/a>.<\/li>\n\n\n\n<li>Make courses available before teaching on the module begins.<\/li>\n\n\n\n<li><strong>Students are automatically enrolled in the Course<\/strong> as soon as they are enrolled in the module on RISIS. Do not add students manually. <\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>What is Course Rollover? When are courses set up? What actions do I need to take? 1. 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