{"id":7613,"date":"2020-06-26T12:03:48","date_gmt":"2020-06-26T12:03:48","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/?p=7613"},"modified":"2025-10-01T16:24:04","modified_gmt":"2025-10-01T16:24:04","slug":"ms-teams-controlling-who-can-present","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ms-teams-controlling-who-can-present\/","title":{"rendered":"MS Teams: Controlling who can present"},"content":{"rendered":"\n<p>In a MS Teams call different rolls can dictate actions such as the ability to share and present materials.<\/p>\n\n\n\n<ul>\n<li><a href=\"#default\">Default roles and permissions<\/a><\/li>\n\n\n\n<li><a href=\"#change\">Changing roles for a Teams meeting<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"default\">Default roles and permissions<\/h2>\n\n\n\n<p>By default, everyone will join the meeting with Presenter permissions when you set up a Teams meeting. Presenters can:<\/p>\n\n\n\n<ul>\n<li><strong>Share content<\/strong> such as PowerPoint slides.<\/li>\n\n\n\n<li><strong>Mute<\/strong> other participants.<\/li>\n\n\n\n<li><strong>Start and stop recording<\/strong>.<\/li>\n\n\n\n<li><strong>Remove participants<\/strong> from the meeting.<\/li>\n<\/ul>\n\n\n\n<p><strong>Only the Meeting Organiser (the person who set up the meeting) can change who is allowed to present<\/strong>. <\/p>\n\n\n\n<p>Further details about <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019\" target=\"_blank\" rel=\"noopener\">what different roles can do in a teams meeting<\/a>&nbsp;on the Microsoft support site.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"change\">Changing roles for a Teams meeting<\/h2>\n\n\n\n<p>This can be done when:<\/p>\n\n\n\n<ol>\n<li><a href=\"#before\">Before the meeting<\/a><\/li>\n\n\n\n<li><a href=\"#during\">During the meeting.<\/a><\/li>\n<\/ol>\n\n\n\n<p>The Meeting Organiser can choose to allow specific people to be Presenters.<\/p>\n\n\n\n<p><strong>Important<\/strong>: You should edit the Meeting Options to <strong>ensure that students join your meeting as &#8216;attendees&#8217;<\/strong>. This gives you&nbsp;control of the meeting and prevents students from being able to mute your audio or take control of your presentation.<\/p>\n\n\n\n<p>Also see <strong><a href=\"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/2020\/10\/01\/microsoft-teams-managing-attendees\/\">MS Meetings: Manage Attendees<\/a><\/strong> for details of actions you can take during a meeting, for example mute attendees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"before\">To set permissions before the meeting<\/h3>\n\n\n\n<p><strong>Step 1:<\/strong> Schedule your Teams meeting in Teams or Outlook, add the required participants, and send the invite.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-3\">\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><strong>In Teams<\/strong> &#8211; Go to the Calendar and open the meeting, open the three dots menu and select <strong>Meeting options<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"687\" height=\"259\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-22.png\" alt=\"\" class=\"wp-image-26355\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow\" style=\"flex-basis:33.33%\">\n<p><strong>In outlook <\/strong>scroll down the the Meeting link and click on <strong>Meeting options<\/strong>. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"550\" height=\"471\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-20.png\" alt=\"\" class=\"wp-image-26349\" \/><\/figure>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<p><strong>Step 2:<\/strong> In either case, you&#8217;ll be taken to the Meeting options in a browser. <\/p>\n\n\n\n<p>Choose the option you require under&nbsp;<strong>Who can present?<\/strong><\/p>\n\n\n\n<ul>\n<li>Everyone<\/li>\n\n\n\n<li>People in my org and guests<\/li>\n\n\n\n<li>specific people <\/li>\n\n\n\n<li>Only organisers and co-organisers<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"800\" height=\"503\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-21.png\" alt=\"\" class=\"wp-image-26354\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-21.png 800w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-21-768x483.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<p><strong>Step 3: <\/strong>If you choose <strong>Specific people<\/strong>, you can then specify which attendees can present &#8211; start typing in the search box and select the required people.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1292\" height=\"574\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-16.png\" alt=\"\" class=\"wp-image-26345\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-16.png 1292w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-16-768x341.png 768w\" sizes=\"(max-width: 1292px) 100vw, 1292px\" \/><\/figure>\n\n\n\n<p>When you have made the required settings, press <strong>Save<\/strong>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"during\">Edit the permissions during the meeting<\/h3>\n\n\n\n<p>1. On the <strong>meeting toolbar<\/strong>, click the three dot menu &#8220;more&#8221; then hover over Settings. <\/p>\n\n\n\n<p>3. Select Meeting Options from the settings menu. <\/p>\n\n\n\n<p>4. The <strong>Meeting<\/strong> <strong>Options<\/strong> page <strong>opens as a web page<\/strong> in your browser.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" loading=\"lazy\" width=\"1042\" height=\"743\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-23.png\" alt=\"\" class=\"wp-image-26359\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-23.png 1042w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2025\/05\/image-23-768x548.png 768w\" sizes=\"(max-width: 1042px) 100vw, 1042px\" \/><\/figure>\n\n\n\n<p>5. On the <strong>Meeting Options<\/strong> page, beside &#8216;<strong>Who can present?<\/strong>&#8216;, choose either &#8216;<strong>Only me<\/strong>&#8216; or &#8216;<strong>Specific people<\/strong>&#8216; from the drop down menu to restrict who is a Presenter.<\/p>\n\n\n\n<p><strong>Note<\/strong>: A change to <strong>is applied immediately<\/strong> to the meeting. (There is no save or submit button.)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In a MS Teams call different rolls can dictate actions such as the ability to share and present materials. Default roles and permissions By default, everyone will join the meeting with Presenter permissions when you set up a Teams meeting. Presenters can: Only the Meeting Organiser (the person who set up the meeting) can change [&hellip;]<\/p>\n","protected":false},"author":64,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"_links_to":"","_links_to_target":""},"categories":[432],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>MS Teams: Controlling who can present - Technology Enhanced Learning Support for Staff<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/ms-teams-controlling-who-can-present\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"MS Teams: Controlling who can present - Technology Enhanced Learning Support for Staff\" \/>\n<meta property=\"og:description\" content=\"In a MS Teams call different rolls can dictate actions such as the ability to share and present materials. 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