{"id":8622,"date":"2020-10-01T15:03:03","date_gmt":"2020-10-01T15:03:03","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/?p=8622"},"modified":"2025-10-01T16:20:45","modified_gmt":"2025-10-01T16:20:45","slug":"microsoft-teams-managing-attendees","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/microsoft-teams-managing-attendees\/","title":{"rendered":"Microsoft Teams: managing attendees"},"content":{"rendered":"<p>The Meeting Organiser and Presenters in a meeting have the ability to manage the settings of other participants.<\/p>\n<p><strong>During a meeting<\/strong>, you can:<\/p>\n<ul>\n<li>Change the role of a individual participant (for example, promote a participant to presenter).<\/li>\n<li>Mute all participants.<\/li>\n<li>Mute individual participants.<\/li>\n<li>Control the ability of attendees to unmute their mics (Meeting Organiser only).<\/li>\n<li>Remove a participant from the meeting.<\/li>\n<\/ul>\n<p>The Meeting Organiser (the person who set up the meeting) can set the default permissions for particpants in the meeting by going to the Meeting Options. This can be done before and during the meeting.<\/p>\n<p><strong>Important<\/strong>: You should <strong>edit the Meeting Options<\/strong> to ensure that <strong>students join your meeting as &#8216;attendees&#8217;. <\/strong>This gives you\u00a0control of the meeting and <strong>prevents students from being able to mute your audio or take control of your presentation<\/strong>.<\/p>\n<p>See\u00a0<a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/2020\/06\/26\/ms-teams-controlling-who-can-present\/\">MS Teams: controlling who can present.<\/a><\/p>\n<h2>Give an individual attendee presenter permissions<\/h2>\n<p>If everyone joins the meeting with the role of attendee, you can choose to make individual attendees a Presenter.<\/p>\n<p>You also need to do this<strong> if you have chosen not to allow attendees to unmute their mics and you want an individual student to speak,\u00a0<\/strong>without allowing others to unmute their mics. You cannot unmute the mic of an indivudal attendee to allow them to speak when the &#8216;Don&#8217;t allow attendees to unmute&#8217; setting is enabled.<\/p>\n<p>1. Go to the <strong>Participants<\/strong> panel, and find the person you want to unmute.<\/p>\n<p>2. <strong>Hover your mouse cursor over the name of the person<\/strong> in the list of attendees and click the <strong>More options<\/strong> button that appears.<\/p>\n<p>3. Click &#8216;<strong>Make a<\/strong> <strong>presenter<\/strong>&#8216; from the the drop down menu.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8673\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_a_presenter.png\" alt=\"\" width=\"308\" height=\"239\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_a_presenter.png 308w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_a_presenter-150x116.png 150w\" sizes=\"(max-width: 308px) 100vw, 308px\" \/><\/p>\n<p><strong>To reverse this<\/strong>, repeat the process and click &#8216;<strong>Make an attendee&#8217;<\/strong> from the drop down menu.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8674\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_an_attendee.png\" alt=\"\" width=\"299\" height=\"226\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_an_attendee.png 299w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-make_an_attendee-150x113.png 150w\" sizes=\"(max-width: 299px) 100vw, 299px\" \/><\/p>\n<h2>Mute all participants in a meeting<\/h2>\n<p>It may be necessary to mute everyone in a meeting to <strong>prevent unexpected noises<\/strong> or to <strong>regain the attention<\/strong> of a large number of participants.<\/p>\n<p>1. On the <strong>meeting toolbar<\/strong>, click the <strong>Show Participants<\/strong> button.<\/p>\n<p>2. In the <strong>Participants<\/strong> panel, click the &#8216;<strong>Mute all<\/strong>&#8216; button, at the top of the list showing who is in the meeting.<\/p>\n<p>Everyone&#8217;s mic is muted and the mic icon beside each participant in the meeting is shown with a line through it to indicate it is muted.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8669\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-mute_all.png\" alt=\"\" width=\"319\" height=\"299\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-mute_all.png 319w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-mute_all-150x141.png 150w\" sizes=\"(max-width: 319px) 100vw, 319px\" \/><\/p>\n<h2>Mute individual participants in a meeting<\/h2>\n<p>1. On the <strong>meeting toolbar<\/strong>, click the <strong>Show Participants<\/strong> button.<\/p>\n<p>2. <strong>Hover your mouse cursor over the name of the person<\/strong> in the list of attendees and click the <strong>More options<\/strong> button that appears.<\/p>\n<p>3. Click &#8216;<b>Mute participant<\/b>&#8216; from the the drop down menu.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8624\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/10\/Teams-mute-participant.png\" alt=\"Teams - mute a participant\" width=\"305\" height=\"485\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/10\/Teams-mute-participant.png 305w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/10\/Teams-mute-participant-94x150.png 94w\" sizes=\"(max-width: 305px) 100vw, 305px\" \/><\/p>\n<h2>Control the ability of attendees to unmute their mic<\/h2>\n<p>If you are the <strong>Meeting Organiser<\/strong>, you can <strong>stop all attendees from unmuting their mic<\/strong>.<\/p>\n<p>This is useful if you want to <strong>avoid any interruptions<\/strong> when you are speaking and to <strong>manage conversations<\/strong> with large groups.<\/p>\n<p>You can then choose to allow individual attendees to speak by making them a Presenter temporarily.<\/p>\n<p>1. On the <strong>meeting toolbar<\/strong>, click the <strong>Show Participants<\/strong> button.<\/p>\n<p>2. In the <strong>Participants<\/strong> panel, click the <strong>More<\/strong> <strong>Actions<\/strong> button.<\/p>\n<p>3. Click &#8216;<strong>Don&#8217;t allow attendees to unmute&#8217;<\/strong>\u00a0from the drop down menu that appears.<\/p>\n<p>4. Click the <strong>Don&#8217;t allow<\/strong> button in pop window appears asking you to confirm you want to carry out this action.<\/p>\n<p>All mics of all the attendees are muted and they are prevented from speaking.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8670\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teems_meeting-participants-dont_allow_attendees_to_unmute.png\" alt=\"\" width=\"370\" height=\"236\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teems_meeting-participants-dont_allow_attendees_to_unmute.png 370w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teems_meeting-participants-dont_allow_attendees_to_unmute-150x96.png 150w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teems_meeting-participants-dont_allow_attendees_to_unmute-366x233.png 366w\" sizes=\"(max-width: 370px) 100vw, 370px\" \/><\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8671\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-dont_allow_attendees_to_unmute-pop_up.png\" alt=\"\" width=\"400\" height=\"186\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-dont_allow_attendees_to_unmute-pop_up.png 400w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-dont_allow_attendees_to_unmute-pop_up-150x70.png 150w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-dont_allow_attendees_to_unmute-pop_up-366x170.png 366w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/p>\n<p><strong>To reverse this setting<\/strong> and allow attendees to unmute:<\/p>\n<p>1. Go to the <strong>Participants<\/strong> panel, click the <strong>More<\/strong> <strong>actions<\/strong> button.<\/p>\n<p>2. And click &#8216;<strong>Allow attendees to unmute<\/strong>&#8216; from the drop down menu.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-8672\" src=\"\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-allow_attendees_to-unmute.png\" alt=\"\" width=\"306\" height=\"191\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-allow_attendees_to-unmute.png 306w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/06\/teams_meeting-participants-allow_attendees_to-unmute-150x94.png 150w\" sizes=\"(max-width: 306px) 100vw, 306px\" \/><\/p>\n<h2>Remove a particpant from the meeting<\/h2>\n<p>In the unlikely event that a participant needs to be removed from a meeting.<\/p>\n<p>1. On the <strong>meeting toolbar<\/strong>, click the <strong>Show Participants<\/strong> button.<\/p>\n<p>2. <strong>Hover your mouse cursor over the name of the person<\/strong> in the list of attendees and click the <strong>More options<\/strong> button that appears.<\/p>\n<p>3. Click &#8216;<b>Remove from meeting<\/b>&#8216; from the the drop down menu.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Meeting Organiser and Presenters in a meeting have the ability to manage the settings of other participants. During a meeting, you can: Change the role of a individual participant (for example, promote a participant to presenter). Mute all participants. Mute individual participants. Control the ability of attendees to unmute their mics (Meeting Organiser only). [&hellip;]<\/p>\n","protected":false},"author":64,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"_links_to":"","_links_to_target":""},"categories":[432],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Microsoft Teams: managing attendees - Technology Enhanced Learning Support for Staff<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/microsoft-teams-managing-attendees\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Teams: managing attendees - Technology Enhanced Learning Support for Staff\" \/>\n<meta property=\"og:description\" content=\"The Meeting Organiser and Presenters in a meeting have the ability to manage the settings of other participants. 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