{"id":9089,"date":"2020-11-11T17:31:51","date_gmt":"2020-11-11T17:31:51","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support-test-2\/?p=9089"},"modified":"2025-06-20T11:08:00","modified_gmt":"2025-06-20T11:08:00","slug":"recording-live-sessions-what-do-i-need-to-know","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/recording-live-sessions-what-do-i-need-to-know\/","title":{"rendered":"Recording live online sessions: What do I need to know?"},"content":{"rendered":"\n<blockquote class=\"wp-block-quote\">\n<p><strong>Important:<\/strong><\/p>\n\n\n\n<p>Teams recordings are no longer saved in Stream Classic. Instead they are saved in&nbsp;<a href=\"https:\/\/www.reading.ac.uk\/digital-technology-services\/service-catalogue\/stream\">Stream (on SharePoint)<\/a>. Recordings can be accessed via the \u201cRecordings\u201d folder (automatically created after first recording) in OneDrive or within a Teams Channel depending on how the meeting was created. By default, recordings are set to expire after 90 days.<\/p>\n<\/blockquote>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>Please refer to the <strong><a href=\"https:\/\/www.reading.ac.uk\/cqsd\/-\/media\/project\/functions\/cqsd\/documents\/cqsd-old-site-documents\/policy-for-the-recording-of-teaching-and-learning-activities.pdf\">Policy for the Recording of Teaching and Learning Activities (Learning Capture)<\/a><\/strong><\/p>\n\n\n\n<p>This policy provides information on the overarching expectations for the use of Learning Capture and how recordings can be used and shared with students, plus the key legal and data protection considerations.<\/p>\n<\/blockquote>\n\n\n\n<p><span data-contrast=\"auto\">M<\/span><span data-contrast=\"auto\">icrosoft<\/span><span data-contrast=\"auto\"> Teams Meetings has the option to record<\/span><span data-contrast=\"auto\">&nbsp;<\/span><span data-contrast=\"auto\">live online interactive&nbsp;<\/span><span data-contrast=\"auto\">sessions<\/span><span data-contrast=\"auto\">.&nbsp;<\/span><span data-contrast=\"auto\">&nbsp;<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/p>\n\n\n\n<p>Colleagues are strongly encouraged to record staff-led presentation-style elements (or parts) of live online sessions, where possible and where appropriate.<\/p>\n\n\n\n<p>Teaching colleagues have discretion of whether to record more interactive and participatory elements of live sessions, following the legal considerations and practical steps set out in the Policy to ensure compliance.<\/p>\n\n\n\n<p>There is also additional information in the Policy including:<\/p>\n\n\n\n<ul>\n<li>requirements around the management, retention and deletion of recordings;<\/li>\n\n\n\n<li>clarification around the use of University-approved platforms;<\/li>\n\n\n\n<li>Legal accessibility requirements.<\/li>\n<\/ul>\n\n\n\n<p><span data-contrast=\"auto\">Remember to:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/p>\n\n\n\n<ol>\n<li><strong>Make it&nbsp;clear<\/strong><span data-contrast=\"auto\"><strong>&nbsp;to students a recording is taking place<\/strong> and <strong>inform them&nbsp;<\/strong><\/span><strong>well&nbsp;<\/strong><span data-contrast=\"auto\"><strong>in advance<\/strong> of the session<\/span><span data-contrast=\"auto\">, for example, an announcement on Blackboard or in the joining instructions.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n\n\n\n<li><span data-contrast=\"auto\">Think about <strong>providing time<\/strong> in the session <strong>that is not recorded, for example:<\/strong>&nbsp;for students to <strong>ask questions or participate<\/strong>.&nbsp;<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n\n\n\n<li><span data-contrast=\"auto\">Let students know <strong>who to contact in the School, if they have a concern<\/strong> about being included in a recording.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n\n\n\n<li><strong>Get written consent from guest contributors&nbsp;<\/strong><span data-contrast=\"auto\">that have been invited to teach in the session.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n\n\n\n<li><span data-contrast=\"auto\"><strong>Only make recordings available to the intended audience<\/strong> and do not provide&nbsp;<\/span><span data-contrast=\"auto\">access beyond this.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n\n\n\n<li><span data-contrast=\"auto\">Ensure your use of&nbsp;<\/span><strong>third party<\/strong><span data-contrast=\"auto\"><strong>&nbsp;copyright protected material<\/strong> for Teaching and Learning <strong>is fair and reasonable<\/strong>. See the advice o<\/span><span data-contrast=\"auto\">n&nbsp;<\/span><a href=\"https:\/\/www.reading.ac.uk\/imps\/copyright\/copyright-and-the-virtual-classroom\"><span data-contrast=\"none\">Copyright and the virtual classroom<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Making recordings of live sessions kept longer than 14 days legally accessible.<\/h2>\n\n\n\n<p><span data-contrast=\"auto\">Where recording of a live session has been made&nbsp;<\/span><span data-contrast=\"auto\">and it needs to be <strong>kept for longer than 14 days, a transcript or captions must be provided<\/strong>.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<strong>This is a legal requirement<\/strong>.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span data-contrast=\"auto\">Legacy Blackboard Collaborate <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">&nbsp;<\/span><\/h3>\n\n\n\n<p>Although we no longer use Blackboard Collaborate at the University, your Collaborate recordings have been <strong>automatically transferred to YuJa<\/strong> via the YuJa&gt;Collaborate Connector. For more information see <a href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/yujaconnector\/\">our guide on the YuJa Connector<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span data-contrast=\"auto\">Microsoft Teams&nbsp;<\/span><span data-contrast=\"auto\">M<\/span><span data-contrast=\"auto\">eetings<\/span><\/h3>\n\n\n\n<p>From 10th July 2022 onward, <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24\"><span data-contrast=\"none\">Teams Meetings<\/span><span data-contrast=\"none\">&nbsp;recordings<\/span><\/a><span data-contrast=\"auto\"> are automatically saved on SharePoint. They can be located in the &#8220;Recordings&#8221; folder created either in your OneDrive, or in a Teams Channel, depending on how the meeting was created. See this DTS Knowledge Base article for details: <strong><a href=\"https:\/\/uor.topdesk.net\/tas\/public\/ssp\/content\/detail\/knowledgeitem?unid=43381700-035f-4b99-b882-67f83d7fdb38\" target=\"_blank\" rel=\"noopener\">Teams and Stream: Where are my recordings?<\/a><\/strong><\/span><\/p>\n\n\n\n<p><span data-contrast=\"auto\">By default recordings are set to expire after 90 days. But if you need to keep the recording for longer, you can extend the expiry date. For more information please visit the DTS <strong><a href=\"https:\/\/www.reading.ac.uk\/digital-technology-services\/service-catalogue\/stream\">Stream on SharePoint<\/a><\/strong> page.<\/span><\/p>\n\n\n\n<ul>\n<li>If you record a meeting that was created in a Teams channel, the recording will be stored in the SharePoint area for that Teams channel. <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-13865 size-full\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570.png\" alt=\"Image showing location of Teams recording\" width=\"1829\" height=\"425\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570.png 1829w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570-768x178.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570-1536x357.png 1536w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570-150x35.png 150w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570-366x85.png 366w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/location-of-teams-meetings-in-a-team-e1658924659570-770x179.png 770w\" sizes=\"(max-width: 1829px) 100vw, 1829px\" \/><\/li>\n\n\n\n<li>If you record a Teams meeting which was scheduled from your&nbsp;Calendar, the recording will be stored in your personal&nbsp;OneDrive. <img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-13866 size-full\" src=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421.png\" alt=\"Image showing Teams recording in OneDrive\" width=\"1353\" height=\"308\" srcset=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421.png 1353w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421-768x175.png 768w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421-150x34.png 150w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421-366x83.png 366w, https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/wp-content\/uploads\/sites\/92\/2020\/11\/recordings-folder-on-OneDrive-e1658924806421-770x175.png 770w\" sizes=\"(max-width: 1353px) 100vw, 1353px\" \/><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">Privacy options and settings<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Microsoft Teams Meeting<\/h3>\n\n\n\n<ul>\n<li>Recordings are uploaded to Microsoft Stream on Sharepoint and the meeting owner can edit permissions on videos.<\/li>\n\n\n\n<li>By default, recordings are only viewable by those who attended the meeting.<\/li>\n\n\n\n<li>If you wish to share such recordings please download the file and upload it to YuJa.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Important: Teams recordings are no longer saved in Stream Classic. Instead they are saved in&nbsp;Stream (on SharePoint). Recordings can be accessed via the \u201cRecordings\u201d folder (automatically created after first recording) in OneDrive or within a Teams Channel depending on how the meeting was created. By default, recordings are set to expire after 90 days. Please [&hellip;]<\/p>\n","protected":false},"author":66,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"_links_to":"","_links_to_target":""},"categories":[406],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Recording live online sessions: What do I need to know? - Technology Enhanced Learning Support for Staff<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/TEL-Support-Staff\/recording-live-sessions-what-do-i-need-to-know\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Recording live online sessions: What do I need to know? - Technology Enhanced Learning Support for Staff\" \/>\n<meta property=\"og:description\" content=\"Important: Teams recordings are no longer saved in Stream Classic. Instead they are saved in&nbsp;Stream (on SharePoint). Recordings can be accessed via the \u201cRecordings\u201d folder (automatically created after first recording) in OneDrive or within a Teams Channel depending on how the meeting was created. By default, recordings are set to expire after 90 days. 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