{"id":1890,"date":"2020-04-06T09:17:13","date_gmt":"2020-04-06T08:17:13","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support-students\/?page_id=1890"},"modified":"2025-09-09T15:52:10","modified_gmt":"2025-09-09T14:52:10","slug":"capturing-and-inserting-images-into-a-document-for-online-submission","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/tel-support-students\/capturing-and-inserting-images-into-a-document-for-online-submission\/","title":{"rendered":"Capturing and inserting images into a document for online submission"},"content":{"rendered":"\n<h4 class=\"wp-block-heading\">We strongly recommend using Microsoft Office Word to author documents. This tool is freely available to all UoR students via the university web-page &#8216;<a href=\"https:\/\/www.reading.ac.uk\/digital-technology-services\/service-catalogue\/office-365\" target=\"_blank\" rel=\"noreferrer noopener\">Office 365<\/a>&#8216;.<\/h4>\n\n\n\n<h1 class=\"wp-block-heading\">1.Capturing images<\/h1>\n\n\n\n<p>If working on a laptop\/desktop\/tablet &#8211; the simplest method would be to take a photograph using your phone\/tablet camera app, then email the file to yourself.<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Take the image in a <strong>well-lit environment<\/strong><\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Check that the <strong>image is clear<\/strong>, and any <strong>handwriting is legible<\/strong>.<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Email to yourself or share to your preferred cloud storage e.g. O365<\/p>\n\n\n\n<p>However, if you feel the photograph does not show a <strong>clear, readable image,<\/strong> we recommend using a scanning app \u2013 such as Microsoft Office Lens&nbsp;<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/microsoft-lens-for-android-ec124207-0049-4201-afaf-b5874a8e6f2b\">Android<\/a>&nbsp;|&nbsp;<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/microsoft-office-lens-for-ios-fbdca5f4-1b1b-4391-a931-dc1c2582397b?ui=en-us&amp;rs=en-us&amp;ad=us\">iOS<\/a>, or&nbsp;<a href=\"https:\/\/support.apple.com\/en-us\/HT210336\">Apple&nbsp;iOS Notes Scanner<\/a>, to capture your images.<\/p>\n\n\n\n<div class=\"wp-block-columns are-vertically-aligned-center is-layout-flex wp-container-3\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow\">\n<figure class=\"wp-block-image alignleft\"><img decoding=\"async\" loading=\"lazy\" width=\"720\" height=\"1280\" src=\"\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-document-mode.png\" alt=\"screenshot showing MS Lens document mode\" class=\"wp-image-1891\" srcset=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-document-mode.png 720w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-document-mode-84x150.png 84w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-document-mode-366x651.png 366w\" sizes=\"(max-width: 720px) 100vw, 720px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow\">\n<p>&#8211; Select <strong>document <\/strong>mode before taking the scan<\/p>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-6\">\n<div class=\"wp-block-column is-layout-flow\">\n<figure class=\"wp-block-image alignleft\"><img decoding=\"async\" loading=\"lazy\" width=\"720\" height=\"1280\" src=\"\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-saving-options.png\" alt=\"\" class=\"wp-image-1892\" srcset=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-saving-options.png 720w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-saving-options-84x150.png 84w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2020\/04\/LENS-saving-options-366x651.png 366w\" sizes=\"(max-width: 720px) 100vw, 720px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow\">\n<ul>\n<li><strong>Save the scans to \u2018Gallery\u2019 <\/strong>for access via your device camera roll or save to your preferred listed cloud storage (e.g. OneDrive)<\/li>\n\n\n\n<li>&#8211;&nbsp;<strong>Do not save as Word (OCR document) <\/strong>\u2013 this may result in an inaccurate image file.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-ast-global-color-5-color has-alpha-channel-opacity has-ast-global-color-5-background-color has-background\" \/>\n\n\n\n<h2 class=\"wp-block-heading\">2. Inserting images into a document<\/h2>\n\n\n\n<ul>\n<li>If you are unsure how to insert images into a document, see the Microsoft Support site article: <a href=\"https:\/\/support.office.com\/en-gb\/article\/insert-pictures-3c51edf4-22e1-460a-b372-9329a8724344\">Insert pictures<\/a><\/li>\n\n\n\n<li><strong>Take care when resizing images<\/strong><br>&#8211; Are they still legible when enlarged\/reduced?<br><strong>Tip:<\/strong> holding shift whilst resizing will constrain the proportions. If you are unsure how to resize an image in Word, see the Microsoft Support article: <a href=\"https:\/\/support.office.com\/en-gb\/article\/change-the-size-of-a-picture-shape-text-box-or-wordart-98929cf6-8eab-4d20-87e9-95f2d33c1dde\">Change the size of a picture, shape, text box, or WordArt<\/a><\/li>\n\n\n\n<li><strong>Ensure your images do not overlap text within the document or break up the spacing<\/strong><br>\u2013 Is the document text clearly visible and displaying in your intended reading order?<br><strong>Tip:<\/strong> try setting the text wrapping to \u2018Tight\u2019 to give more control over image positioning. If you are unsure how to set the text wrapping for an image, see the Microsoft Support article: <a href=\"https:\/\/support.office.com\/en-gb\/article\/wrap-text-around-a-picture-in-word-bdbbe1fe-c089-4b5c-b85c-43997da64a12\">Wrap Text around a picture in Word<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">3.&nbsp;&nbsp;&nbsp; Compressing file size for online submission to Turnitin<\/h2>\n\n\n\n<p>When uploading to a Turnitin submission point, you may need to compress your file to enable upload.<\/p>\n\n\n\n<ul>\n<li>Turnitin <strong>max<\/strong> file size limit is <strong>100mb<\/strong>.<\/li>\n\n\n\n<li><strong>If compressing a file, chose 220ppi <\/strong>and avoid 96ppi compression (to prevent the images being poor quality when being displayed on screen. This will make if difficult for your tutors to mark.)<\/li>\n\n\n\n<li>You can export your Word file including images, as a .pdf document which will compress the file size, and allow you to upload to <a href=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/submitting-to-a-gradescope-assignment\/\">Gradescope<\/a> exams too.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><a href=\"\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1.png\"><img decoding=\"async\" loading=\"lazy\" width=\"1325\" height=\"786\" src=\"\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1.png\" alt=\"Showing the Export menu item in a Word Document to save as pdf\" class=\"wp-image-2903\" srcset=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1.png 1325w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1-768x456.png 768w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1-150x89.png 150w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1-366x217.png 366w, https:\/\/sites.reading.ac.uk\/tel-support-students\/wp-content\/uploads\/sites\/93\/2021\/04\/Export-Word-to-pdf-1-770x457.png 770w\" sizes=\"(max-width: 1325px) 100vw, 1325px\" \/><\/a><\/figure>\n\n\n\n<ul>\n<li>See our guide: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/reducing-file-size-for-online-submission\/\">Reducing file size for online submission.<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>We strongly recommend using Microsoft Office Word to author documents. This tool is freely available to all UoR students via [&hellip;]<\/p>\n","protected":false},"author":63,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"_links_to":"","_links_to_target":""},"categories":[38],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Capturing and inserting images into a document for online submission - Technology Enhanced Learning Support for Students<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/tel-support-students\/capturing-and-inserting-images-into-a-document-for-online-submission\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Capturing and inserting images into a document for online submission - Technology Enhanced Learning Support for Students\" \/>\n<meta property=\"og:description\" content=\"We strongly recommend using Microsoft Office Word to author documents. 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