{"id":10047,"date":"2021-02-22T12:51:53","date_gmt":"2021-02-22T12:51:53","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support\/?p=10047"},"modified":"2022-02-11T16:03:38","modified_gmt":"2022-02-11T16:03:38","slug":"teams-meetings-moderators-checklist","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/tel-support\/2021\/02\/22\/teams-meetings-moderators-checklist\/","title":{"rendered":"Teams meetings: Moderator’s checklist"},"content":{"rendered":"

Microsoft Teams meetings is a web conferencing tool. For a quick tour:<\/p>\n

Teams meetings: Interface overview<\/strong><\/a><\/p>\n

 <\/p>\n

How to use this checklist<\/strong><\/p>\n

This checklist is designed to be a quick guide to help you get started with Microsoft Teams Meetings for teaching. The checklist includes links to useful resources and tools. Please use this checklist as starting point and add to, and personalise the list based on your session requirements. Download the Microsoft Teams Meeting Checklist<\/strong><\/a>.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
\n

\u00a0Session preparation<\/h2>\n<\/td>\n<\/tr>\n

1. Equipment required<\/strong><\/td>\n<\/tr>\n
\n
\n
    \n
  • Headphones with microphone to avoid audio feedback<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Webcam (if you wish to be seen by others)<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
2. Create a new Teams meeting through your Outlook Calendar or the Teams application<\/strong><\/p>\n

See guide Teams Meetings: Setting up a meeting<\/strong><\/a><\/td>\n<\/tr>\n

3. Make the meeting link available <\/strong>for your participants (e.g. as a link on Blackboard) \u2013 Make sessions available to students<\/a><\/strong><\/td>\n<\/tr>\n
4. Choose your meeting options<\/strong><\/p>\n

Decide what students joining your session will be able to do. See guide Teams: Controlling who can present in a meeting<\/strong><\/a><\/td>\n<\/tr>\n

5. Send session details and instructions to participants <\/strong><\/p>\n

Via a Blackboard announcement or email.<\/p>\n

Include the following:<\/td>\n<\/tr>\n

\n
    \n
  • Session date and time<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Joining instructions and include participate resources for using Microsoft Teams<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Check if participants have accessibility needs<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • \u00a0Etiquette \u2013 outline your expectations for online session conduct<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
6. Send instructions to Guest speakers<\/strong> (if applicable)<\/p>\n

See guide:\u00a0Invite Guests to a Session<\/strong><\/a><\/td>\n<\/tr>\n

7. Practice<\/strong> using Teams features in advance <\/strong><\/p>\n

Create a meeting for yourself, or use the \u201cMeet Now\u201d option to open a session to familiarise yourself with the controls<\/td>\n<\/tr>\n

8. Prepare your session materials including: <\/strong><\/td>\n<\/tr>\n
\n
    \n
  • Create a detailed session plan include timings and moderator roles<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Resources such as slides, quizzes, graphics, links to videos etc.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Etiquette and session instruction information<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
\n
10. Enlist help (if applicable)<\/strong> \u2013 having an assistant to text chat and answer participant questions during the session is recommended<\/td>\n<\/tr>\n
11. Book a quiet space<\/strong> with wired internet (preferred) or Wi-Fi connection to hold the session<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
\n

Up to 30 minutes before the session<\/h2>\n<\/td>\n<\/tr>\n

12. Join the session at least 20 minutes before<\/strong> the scheduled start time.\u00a0 Tip: mute your audio \/mic before until you start the session.<\/td>\n<\/tr>\n
13. Clear your screen<\/strong> of applications \/ private documents not needed for the sessions (especially important if sharing your screen)<\/td>\n<\/tr>\n
14. Load your slides and resources to the session space (via Teams)<\/strong><\/p>\n

See guide – Teams Meetings: Share Content<\/strong><\/a><\/td>\n<\/tr>\n

15. Settings checks <\/strong><\/td>\n<\/tr>\n
\n
\n
    \n
  • Check you have given presenter rights to any co-moderator and\/or guest speaker<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Choose whether you want participants to be able to speak or be seen in the session<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
\n
    \n
  • Check participants can enter a scheduled session early to carry out their checks<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
16. Welcome message<\/strong> – provide a slide with the session start time and participant instructions to check their settings and equipment.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n\n\n\n\n
\n

At the start of the session<\/h2>\n<\/td>\n<\/tr>\n

17. Greet participants<\/strong> as they join the session via text chat or audio<\/td>\n<\/tr>\n
18. Remind <\/strong>participants to test their microphone and speakers<\/strong><\/td>\n<\/tr>\n
19. Give a brief overview<\/strong> of the Teams interface and how to use it during the session, including using to text chat and icons (i.e. raise hand)<\/td>\n<\/tr>\n
20. Remind participants the session will be recorded<\/strong> (if applicable) and that the recording maybe viewed by people who have not taken part in the session.<\/td>\n<\/tr>\n
21. Start recording<\/strong> (if applicable) – Teams Meetings: Recording Sessions<\/strong><\/a><\/td>\n<\/tr>\n
19. Guide participants throughout the session<\/strong> and remind them how they can interact and locate features on the Teams interface<\/td>\n<\/tr>\n
20. Set up your breakout rooms <\/strong>once all participants have joined (if applicable) \u2013 Teams Meetings: Breakout rooms<\/a><\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n\n
\n

End of the session<\/strong><\/h2>\n<\/td>\n<\/tr>\n

20. End the recording <\/strong><\/td>\n<\/tr>\n
21. Get participant feedback<\/strong> \u2013 post a slide \/ poll \/ or survey link at the end of the session (if applicable)<\/td>\n<\/tr>\n
22. Save a copy<\/strong> of the whiteboard pages and chat (if required)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n\n\n\n\n\n
\n

After the session<\/strong><\/h2>\n<\/td>\n<\/tr>\n

23. Session capture<\/strong> \u2013 Remind students that session recordings are available and where to find them \u2013 Accessing Recordings<\/a><\/strong><\/td>\n<\/tr>\n
24. Future improvements –<\/strong> note \u2018what went well\u2019 and \u2018what could be improved for future\u2019. Add your notes and changes to this checklist.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Microsoft Teams meetings is a web conferencing tool. For a quick tour: Teams meetings: Interface overview   How to use this checklist This checklist is designed to be a quick guide to help you get started with Microsoft Teams Meetings for teaching. The checklist includes links to useful resources and tools. Please use this checklist as starting point and add to, and personalise the list based on your session requirements. Download the Microsoft Teams Meeting Checklist. \u00a0Session preparation 1. Equipment required An internet-connected computer with the Microsoft Teams Application installed, or the recommended browser Google Chrome installed Headphones with microphone to avoid audio feedback Webcam (if you wish to be seen by others) 2. Create a new Teams meeting through your Outlook Calendar or the Teams application See guide Teams Meetings: Setting up a meeting 3. Make the meeting link available for your participants (e.g. as a link on Blackboard) \u2013 Make sessions available to students 4. Choose your meeting options Decide what students joining your session will be able to do. See guide Teams: Controlling who can present in a meeting 5. Send session details and instructions to participants Via a Blackboard announcement or email. Include the following: Session date and time Joining instructions and include participate resources for using Microsoft Teams Check if participants have accessibility needs \u00a0Etiquette \u2013 outline your expectations for online session conduct 6. Send instructions to Guest speakers (if applicable) See guide:\u00a0Invite Guests to a Session 7. Practice using Teams features in advance Create a meeting for yourself, or use the \u201cMeet Now\u201d option to open a session to familiarise yourself with the controls 8. Prepare your session materials including: Create a detailed session plan include timings and moderator roles Resources such as slides, quizzes, graphics, links to videos etc. Etiquette and session instruction information Check accessibility requirements as required.\u00a0 See guides –\u00a0Teams Meetings: Accessibility Create any poll questions with accompanying slides \u2013 Polls in MS Teams 10. Enlist help (if applicable) \u2013 having an assistant to text chat and answer participant questions during the session is recommended 11. Book a quiet space with wired internet (preferred) or Wi-Fi connection to hold the session   Up to 30 minutes before the session 12. Join the session at least 20 minutes before the scheduled start time.\u00a0 Tip: mute your audio \/mic before until you start the session. 13. Clear your screen of applications \/ private documents not needed for the sessions (especially important if sharing your screen) 14. Load your slides and resources to the session space (via Teams) See guide – Teams Meetings: Share Content 15. Settings checks Is your microphone, video and audio working? (you will be prompted to check these when you first join the session.\u00a0 For more information see \u2013\u00a0Teams: Device Settings Check you have given presenter rights to any co-moderator and\/or guest speaker Choose whether you want participants to be able to speak or be seen in the session Check participants can enter a scheduled session early to carry out their checks 16. Welcome message – provide a slide with the session start time and participant instructions to check their settings and equipment.   At the start of the session 17. Greet participants as they join the session via text chat or audio 18. Remind participants to test their microphone and speakers 19. Give a brief overview of the Teams interface and how to use it during the session, including using to text chat and icons (i.e. raise hand) 20. Remind participants the session will be recorded (if applicable) and that the recording maybe viewed by people who have not taken part in the session. 21. Start recording (if applicable) – Teams Meetings: Recording Sessions 19. Guide participants throughout the session and remind them how they can interact and locate features on the Teams interface 20. Set up your breakout rooms once all participants have joined (if applicable) \u2013 Teams Meetings: Breakout rooms   End of the session 20. End the recording 21. Get participant feedback \u2013 post a slide \/ poll \/ or survey link at the end of the session (if applicable) 22. Save a copy of the whiteboard pages and chat (if required)   After the session 23. Session capture \u2013 Remind students that session recordings are available and where to find them \u2013 Accessing Recordings 24. Future improvements – note \u2018what went well\u2019 and \u2018what could be improved for future\u2019. Add your notes and changes to this checklist.  <\/p>\n","protected":false},"author":63,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}},"_links_to":"","_links_to_target":""},"categories":[357,356],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"\nTeams meetings: Moderator's checklist - Blackboard Help for Staff - University of Reading<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Teams meetings: Moderator's checklist - Blackboard Help for Staff - University of Reading\" \/>\n<meta property=\"og:description\" content=\"Microsoft Teams meetings is a web conferencing tool. For a quick tour: Teams meetings: Interface overview   How to use this checklist This checklist is designed to be a quick guide to help you get started with Microsoft Teams Meetings for teaching. The checklist includes links to useful resources and tools. Please use this checklist as starting point and add to, and personalise the list based on your session requirements. Download the Microsoft Teams Meeting Checklist. \u00a0Session preparation 1. Equipment required An internet-connected computer with the Microsoft Teams Application installed, or the recommended browser Google Chrome installed Headphones with microphone to avoid audio feedback Webcam (if you wish to be seen by others) 2. Create a new Teams meeting through your Outlook Calendar or the Teams application See guide Teams Meetings: Setting up a meeting 3. Make the meeting link available for your participants (e.g. as a link on Blackboard) \u2013 Make sessions available to students 4. 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For a quick tour: Teams meetings: Interface overview   How to use this checklist This checklist is designed to be a quick guide to help you get started with Microsoft Teams Meetings for teaching. The checklist includes links to useful resources and tools. Please use this checklist as starting point and add to, and personalise the list based on your session requirements. Download the Microsoft Teams Meeting Checklist. \u00a0Session preparation 1. Equipment required An internet-connected computer with the Microsoft Teams Application installed, or the recommended browser Google Chrome installed Headphones with microphone to avoid audio feedback Webcam (if you wish to be seen by others) 2. Create a new Teams meeting through your Outlook Calendar or the Teams application See guide Teams Meetings: Setting up a meeting 3. Make the meeting link available for your participants (e.g. as a link on Blackboard) \u2013 Make sessions available to students 4. Choose your meeting options Decide what students joining your session will be able to do. See guide Teams: Controlling who can present in a meeting 5. Send session details and instructions to participants Via a Blackboard announcement or email. Include the following: Session date and time Joining instructions and include participate resources for using Microsoft Teams Check if participants have accessibility needs \u00a0Etiquette \u2013 outline your expectations for online session conduct 6. Send instructions to Guest speakers (if applicable) See guide:\u00a0Invite Guests to a Session 7. Practice using Teams features in advance Create a meeting for yourself, or use the \u201cMeet Now\u201d option to open a session to familiarise yourself with the controls 8. Prepare your session materials including: Create a detailed session plan include timings and moderator roles Resources such as slides, quizzes, graphics, links to videos etc. Etiquette and session instruction information Check accessibility requirements as required.\u00a0 See guides –\u00a0Teams Meetings: Accessibility Create any poll questions with accompanying slides \u2013 Polls in MS Teams 10. Enlist help (if applicable) \u2013 having an assistant to text chat and answer participant questions during the session is recommended 11. Book a quiet space with wired internet (preferred) or Wi-Fi connection to hold the session   Up to 30 minutes before the session 12. Join the session at least 20 minutes before the scheduled start time.\u00a0 Tip: mute your audio \/mic before until you start the session. 13. Clear your screen of applications \/ private documents not needed for the sessions (especially important if sharing your screen) 14. Load your slides and resources to the session space (via Teams) See guide – Teams Meetings: Share Content 15. Settings checks Is your microphone, video and audio working? (you will be prompted to check these when you first join the session.\u00a0 For more information see \u2013\u00a0Teams: Device Settings Check you have given presenter rights to any co-moderator and\/or guest speaker Choose whether you want participants to be able to speak or be seen in the session Check participants can enter a scheduled session early to carry out their checks 16. Welcome message – provide a slide with the session start time and participant instructions to check their settings and equipment.   At the start of the session 17. Greet participants as they join the session via text chat or audio 18. Remind participants to test their microphone and speakers 19. Give a brief overview of the Teams interface and how to use it during the session, including using to text chat and icons (i.e. raise hand) 20. Remind participants the session will be recorded (if applicable) and that the recording maybe viewed by people who have not taken part in the session. 21. Start recording (if applicable) – Teams Meetings: Recording Sessions 19. Guide participants throughout the session and remind them how they can interact and locate features on the Teams interface 20. Set up your breakout rooms once all participants have joined (if applicable) \u2013 Teams Meetings: Breakout rooms   End of the session 20. End the recording 21. Get participant feedback \u2013 post a slide \/ poll \/ or survey link at the end of the session (if applicable) 22. Save a copy of the whiteboard pages and chat (if required)   After the session 23. Session capture \u2013 Remind students that session recordings are available and where to find them \u2013 Accessing Recordings 24. Future improvements – note \u2018what went well\u2019 and \u2018what could be improved for future\u2019. 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