{"id":16929,"date":"2023-08-01T10:16:50","date_gmt":"2023-08-01T10:16:50","guid":{"rendered":"https:\/\/sites.reading.ac.uk\/tel-support\/?p=16929"},"modified":"2023-08-03T10:30:59","modified_gmt":"2023-08-03T10:30:59","slug":"external-examiner-organisations","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/","title":{"rendered":"External Examiner Organisations"},"content":{"rendered":"<p>In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules.<\/p>\n<p>In addition, it is recommended that Departments make use of a Blackboard organisation to provide External Examiners with essential information, and as a way of sharing draft exam papers. Typically, Departments have one organisation for UG programmes and one for PG programmes<\/p>\n<p>Exams Officers or Senior Programme Administrators can\u00a0<a href=\"https:\/\/www.reading.ac.uk\/closed\/VLE-Support\/VLE-SupportStaff\/vle-bborganisationrequestform.aspx\" name=\"vle-bborganisationrequestform\"><u>Request an Organisation<\/u><\/a>\u00a0\u2013 please specify that it is for use by External Examiners, and it will be set up as a copy of a standard template.<\/p>\n<blockquote><p>When enrolling External Examiners onto the organisation, please enrol them as Participants.<\/p><\/blockquote>\n<h2>Recommended structure for External Examiner organisations<\/h2>\n<p><strong><a class=\"MuiTypographyroot-0-2-285 MuiLinkroot-0-2-414 MuiLinkunderlineAlways-0-2-417 makeStylescontentItemTitle-0-2-572 makeStyleshoverable-0-2-573 ax-focusable-title makeStylesroot-0-2-410 MuiTypographycolorPrimary-0-2-308\" href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2019\/05\/02\/guide-for-external-examiners\/\" target=\"_blank\" rel=\"noopener noreferrer\" aria-hidden=\"false\" data-ax-service-tab-capture-hack=\"0\" data-analytics-id=\"content.item.course.outline.courseContent.link\">Blackboard Help for External Examiners<\/a> <\/strong><\/p>\n<p><em>Link to the help page on this site, provided by default as part of the template.<\/em><\/p>\n<p>Please note, the guidance on this page is necessarily generic &#8211; you should provide more detailed guidance to your external examiners about the assessment tools used in your School, and how feedback has been provided.<\/p>\n<h3>Key information for External Examiners<\/h3>\n<p><em>Provided by default as part of the template.<\/em><\/p>\n<p>This is an introductory area containing<\/p>\n<ul>\n<li>Links which should be relevant to External Examiners on any programme.\n<ul>\n<li><a href=\"https:\/\/www.reading.ac.uk\/internal\/exams\/staff\/exa-EE2.aspx\"><strong>Information for External Examiners<\/strong><\/a> (link to\u00a0University web site)<\/li>\n<li><a href=\"https:\/\/www.reading.ac.uk\/cqsd\/QualityAssurance\/PoliciesandProcedures\/cqsd-assessmenthandbook.aspx\"><strong>Assessment Handbook<\/strong><\/a> (link to University web site)<\/li>\n<\/ul>\n<\/li>\n<li>Links \/ documentation which you can customise to be relevant to your programme\n<ul>\n<li><a href=\"https:\/\/www.reading.ac.uk\/cqsd\/policies-procedures\/assessmenthandbook\"><strong>Awards information<\/strong><\/a><br \/>\nEdit this link to point to the relevant awards document from Section 16-25 in the Assessment Handbook. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n<li><a href=\"https:\/\/www.reading.ac.uk\/progspecs\/index.aspx\"><strong>Programme specifications<\/strong><\/a><br \/>\nEdit this link to point to the relevant programme. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n<li><a href=\"https:\/\/www.reading.ac.uk\/modules\/\"><strong>Module descriptions<\/strong><\/a><br \/>\nEdit this link to point to the current year and relevant School. Alternatively, you could place this information in the folder for a specific external examiner.<\/li>\n<li><a href=\"https:\/\/www.bb.reading.ac.uk\/ultra\/organizations\/_200020_1\/outline\/edit\/document\/_7586333_1?courseId=_200020_1&amp;view=content\"><strong>Key Contacts<\/strong><\/a><br \/>\nProvide information here on the key contacts for external examiners in the School \/ Department and Support Centre<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Please add any additional links or information which is relevant to all of your External Examiners.<\/p>\n<h3>Content areas for sharing exam papers, module details, marks etc.<\/h3>\n<p><em>Not provided as part of the template &#8211; Senior Programme Administrators and Exams Officers should liaise to agree how this content will be structured.<\/em><\/p>\n<p>The best way to organise content will normally be to create top level folders labelled [External Examiner Name][Academic Year] e.g. Jo Bloggs 2023\/24. All information and content for that examiner should be placed inside the folder. You can create a sub-folder for each module that they need to examine. The layout will look something like this:<\/p>\n<p><a href=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?ssl=1\" rel=\"prettyphoto[16929]\"><img data-attachment-id=\"16932\" data-permalink=\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/external-examiner-content-structure\/\" data-orig-file=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?fit=386%2C756&amp;ssl=1\" data-orig-size=\"386,756\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"External Examiner content structure\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?fit=386%2C756&amp;ssl=1\" data-large-file=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?fit=386%2C756&amp;ssl=1\" decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-16932 size-full\" src=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?resize=386%2C756&#038;ssl=1\" alt=\"Screenshot of suggested content structure within an External Examiner organisation\" width=\"386\" height=\"756\" srcset=\"https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?w=386&amp;ssl=1 386w, https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?resize=77%2C150&amp;ssl=1 77w, https:\/\/i0.wp.com\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg?resize=366%2C717&amp;ssl=1 366w\" sizes=\"(max-width: 386px) 100vw, 386px\" data-recalc-dims=\"1\" \/><\/a><\/p>\n<h4>Managing External Examiner folders<\/h4>\n<ul>\n<li>To make it easier for each External Examiner to access the content relevant to them, you could use <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/05\/11\/ultra-release-conditions\/\"><strong>Release Conditions<\/strong><\/a> to limit who can see each folder.<\/li>\n<li>Once the entire assessment cycle is complete for an academic year, you can hide the folders for that year, so that your External Examiners see only current information.<\/li>\n<\/ul>\n<h4>Providing access to marked work<\/h4>\n<p>External Examiners are entitled to view all submitted and marked work, but you can use Groups and Smart Views to guide them towards the work which you think they need to see, for example the moderated sample for each assessment.<\/p>\n<p><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2018\/10\/10\/setting-up-external-examiner-smart-views\/\">Blackboard Grade Centre: Setting Up External Examiner Smart Views<\/a><\/p>\n<p><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2022\/07\/21\/turnitin-lti-assignment-setting-up-a-smart-view-for-turnitin-for-external-examiners\/\">Turnitin LTI Assignments: Setting up a Smart View for Turnitin for External Examiners<\/a><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules. In addition, it is recommended that Departments make use of a Blackboard organisation to provide External Examiners with essential information, and as a way of sharing draft exam papers. Typically, Departments have one organisation for UG programmes and one for PG programmes Exams Officers or Senior Programme Administrators can\u00a0Request an Organisation\u00a0\u2013 please specify that it is for use by External Examiners, and it will be set up as a copy of a standard template. When enrolling External Examiners onto the organisation, please enrol them as Participants. Recommended structure for External Examiner organisations Blackboard Help for External Examiners Link to the help page on this site, provided by default as part of the template. Please note, the guidance on this page is necessarily generic &#8211; you should provide more detailed guidance to your external examiners about the assessment tools used in your School, and how feedback has been provided. Key information for External Examiners Provided by default as part of the template. This is an introductory area containing Links which should be relevant to External Examiners on any programme. Information for External Examiners (link to\u00a0University web site) Assessment Handbook (link to University web site) Links \/ documentation which you can customise to be relevant to your programme Awards information Edit this link to point to the relevant awards document from Section 16-25 in the Assessment Handbook. Alternatively, you could place this information in the folder for a specific external examiner. Programme specifications Edit this link to point to the relevant programme. Alternatively, you could place this information in the folder for a specific external examiner. Module descriptions Edit this link to point to the current year and relevant School. Alternatively, you could place this information in the folder for a specific external examiner. Key Contacts Provide information here on the key contacts for external examiners in the School \/ Department and Support Centre Please add any additional links or information which is relevant to all of your External Examiners. Content areas for sharing exam papers, module details, marks etc. Not provided as part of the template &#8211; Senior Programme Administrators and Exams Officers should liaise to agree how this content will be structured. The best way to organise content will normally be to create top level folders labelled [External Examiner Name][Academic Year] e.g. Jo Bloggs 2023\/24. All information and content for that examiner should be placed inside the folder. You can create a sub-folder for each module that they need to examine. The layout will look something like this: Managing External Examiner folders To make it easier for each External Examiner to access the content relevant to them, you could use Release Conditions to limit who can see each folder. Once the entire assessment cycle is complete for an academic year, you can hide the folders for that year, so that your External Examiners see only current information. Providing access to marked work External Examiners are entitled to view all submitted and marked work, but you can use Groups and Smart Views to guide them towards the work which you think they need to see, for example the moderated sample for each assessment. Blackboard Grade Centre: Setting Up External Examiner Smart Views Turnitin LTI Assignments: Setting up a Smart View for Turnitin for External Examiners &nbsp;<\/p>\n","protected":false},"author":64,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"no","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}},"_links_to":"","_links_to_target":""},"categories":[228,234],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>External Examiner Organisations - Blackboard Help for Staff - University of Reading<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"External Examiner Organisations - Blackboard Help for Staff - University of Reading\" \/>\n<meta property=\"og:description\" content=\"In order to access marked student work, External Examiners need to be enrolled onto the relevant Blackboard modules. In addition, it is recommended that Departments make use of a Blackboard organisation to provide External Examiners with essential information, and as a way of sharing draft exam papers. Typically, Departments have one organisation for UG programmes and one for PG programmes Exams Officers or Senior Programme Administrators can\u00a0Request an Organisation\u00a0\u2013 please specify that it is for use by External Examiners, and it will be set up as a copy of a standard template. When enrolling External Examiners onto the organisation, please enrol them as Participants. Recommended structure for External Examiner organisations Blackboard Help for External Examiners Link to the help page on this site, provided by default as part of the template. Please note, the guidance on this page is necessarily generic &#8211; you should provide more detailed guidance to your external examiners about the assessment tools used in your School, and how feedback has been provided. Key information for External Examiners Provided by default as part of the template. This is an introductory area containing Links which should be relevant to External Examiners on any programme. Information for External Examiners (link to\u00a0University web site) Assessment Handbook (link to University web site) Links \/ documentation which you can customise to be relevant to your programme Awards information Edit this link to point to the relevant awards document from Section 16-25 in the Assessment Handbook. Alternatively, you could place this information in the folder for a specific external examiner. Programme specifications Edit this link to point to the relevant programme. Alternatively, you could place this information in the folder for a specific external examiner. Module descriptions Edit this link to point to the current year and relevant School. Alternatively, you could place this information in the folder for a specific external examiner. Key Contacts Provide information here on the key contacts for external examiners in the School \/ Department and Support Centre Please add any additional links or information which is relevant to all of your External Examiners. Content areas for sharing exam papers, module details, marks etc. Not provided as part of the template &#8211; Senior Programme Administrators and Exams Officers should liaise to agree how this content will be structured. The best way to organise content will normally be to create top level folders labelled [External Examiner Name][Academic Year] e.g. Jo Bloggs 2023\/24. All information and content for that examiner should be placed inside the folder. You can create a sub-folder for each module that they need to examine. The layout will look something like this: Managing External Examiner folders To make it easier for each External Examiner to access the content relevant to them, you could use Release Conditions to limit who can see each folder. Once the entire assessment cycle is complete for an academic year, you can hide the folders for that year, so that your External Examiners see only current information. Providing access to marked work External Examiners are entitled to view all submitted and marked work, but you can use Groups and Smart Views to guide them towards the work which you think they need to see, for example the moderated sample for each assessment. Blackboard Grade Centre: Setting Up External Examiner Smart Views Turnitin LTI Assignments: Setting up a Smart View for Turnitin for External Examiners &nbsp;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/\" \/>\n<meta property=\"og:site_name\" content=\"Blackboard Help for Staff - University of Reading\" \/>\n<meta property=\"article:published_time\" content=\"2023-08-01T10:16:50+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-08-03T10:30:59+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/sites.reading.ac.uk\/tel-support\/wp-content\/uploads\/sites\/30\/2023\/07\/External-Examiner-content-structure.jpg\" \/>\n<meta name=\"author\" content=\"andyturner\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@UniRdg_TEL\" \/>\n<meta name=\"twitter:site\" content=\"@UniRdg_TEL\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"andyturner\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/\"},\"author\":{\"name\":\"andyturner\",\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/#\/schema\/person\/1d09060138ab1f1c4edd0c81ae508fd5\"},\"headline\":\"External Examiner Organisations\",\"datePublished\":\"2023-08-01T10:16:50+00:00\",\"dateModified\":\"2023-08-03T10:30:59+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2023\/08\/01\/external-examiner-organisations\/\"},\"wordCount\":567,\"publisher\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/#organization\"},\"articleSection\":[\"Assessment &amp; 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In addition, it is recommended that Departments make use of a Blackboard organisation to provide External Examiners with essential information, and as a way of sharing draft exam papers. Typically, Departments have one organisation for UG programmes and one for PG programmes Exams Officers or Senior Programme Administrators can\u00a0Request an Organisation\u00a0\u2013 please specify that it is for use by External Examiners, and it will be set up as a copy of a standard template. When enrolling External Examiners onto the organisation, please enrol them as Participants. Recommended structure for External Examiner organisations Blackboard Help for External Examiners Link to the help page on this site, provided by default as part of the template. Please note, the guidance on this page is necessarily generic &#8211; you should provide more detailed guidance to your external examiners about the assessment tools used in your School, and how feedback has been provided. Key information for External Examiners Provided by default as part of the template. This is an introductory area containing Links which should be relevant to External Examiners on any programme. Information for External Examiners (link to\u00a0University web site) Assessment Handbook (link to University web site) Links \/ documentation which you can customise to be relevant to your programme Awards information Edit this link to point to the relevant awards document from Section 16-25 in the Assessment Handbook. Alternatively, you could place this information in the folder for a specific external examiner. Programme specifications Edit this link to point to the relevant programme. Alternatively, you could place this information in the folder for a specific external examiner. Module descriptions Edit this link to point to the current year and relevant School. Alternatively, you could place this information in the folder for a specific external examiner. Key Contacts Provide information here on the key contacts for external examiners in the School \/ Department and Support Centre Please add any additional links or information which is relevant to all of your External Examiners. Content areas for sharing exam papers, module details, marks etc. Not provided as part of the template &#8211; Senior Programme Administrators and Exams Officers should liaise to agree how this content will be structured. The best way to organise content will normally be to create top level folders labelled [External Examiner Name][Academic Year] e.g. Jo Bloggs 2023\/24. All information and content for that examiner should be placed inside the folder. You can create a sub-folder for each module that they need to examine. The layout will look something like this: Managing External Examiner folders To make it easier for each External Examiner to access the content relevant to them, you could use Release Conditions to limit who can see each folder. 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