{"id":8742,"date":"2020-10-16T15:02:08","date_gmt":"2020-10-16T15:02:08","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel-support\/?p=8742"},"modified":"2025-07-15T10:18:19","modified_gmt":"2025-07-15T10:18:19","slug":"assessment-moving-physical-submissions-to-online","status":"publish","type":"post","link":"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/","title":{"rendered":"Assessment: Moving physical submissions to online"},"content":{"rendered":"<h2>Introduction<\/h2>\n<p>This article offers advice on how to convert physically submitted assignments, in-class tests, presentations and oral exams to online submission or delivery.<\/p>\n<p>The University Board for Teaching, Learning &amp; Student Experience (UBTLSE) agreed that, for the 2020\/21 and 2021\/22 academic years, all coursework should be submitted online, except in a small number of cases where online submission is technically not possible or is not consistent with the fair assessment of the work.<\/p>\n<p>Section 6.9.1 of the <a href=\"https:\/\/www.reading.ac.uk\/cqsd\/policies-procedures\/assessmenthandbook\">Assessment Handbook<\/a> and associated <a href=\"http:\/\/www.reading.ac.uk\/cqsd\/QualityAssurance\/PoliciesandProcedures\/Annex2OnlineSubmissionProtocols.aspx\">Annex 2<\/a> were revised to reflect this change in policy for the 2020\/21 and 2021\/22 academic years.<\/p>\n<p>The <a href=\"https:\/\/portal.reading.ac.uk\/staff\/-\/media\/staff\/files\/TL-Framework-2022-24-V1.pdf#page=6\">Teaching &amp; Learning Framework 2022-24<\/a> states: &#8220;Wherever possible, coursework should be submitted online, except where online submission is technically not possible or is not consistent with fair assessment of the work&#8221;<\/p>\n<blockquote><p>In all cases, contact your Programme Administration team regarding the set-up or to advise about any changes to online submission points.<\/p><\/blockquote>\n<p>In changing the mode of submission, note there may be other considerations such as anonymity, moderation and multiple marking.\u00a0 These are outlined at the end of this article.<\/p>\n<p><strong>To see a quick summary<\/strong> refer to the\u00a0<a href=\"https:\/\/www.bb.reading.ac.uk\/bbcswebdav\/xid-19409390_4\"><strong>Table: Types of physical submission, and online alternatives<\/strong><\/a> (Word doc) and then see the information below for more detail.<\/p>\n<ol>\n<li><a href=\"#in-class-tests\">In-class Tests<\/a><\/li>\n<li><a href=\"#written-word-process\">Written work that can be Word processed<\/a><\/li>\n<li><a href=\"#processed-handwritten\">Written work that can be word processed but needs to include handwritten equations, notation or diagrams<\/a><\/li>\n<li><a href=\"#handwritten\">Handwritten work<\/a><\/li>\n<li><a href=\"#duplicate\">Duplicate submission<\/a><\/li>\n<li><a href=\"#object\">Physical objects<\/a><\/li>\n<li><a href=\"#groupwork\">Groupwork written assignments<\/a><\/li>\n<li><a href=\"#presentations\">Presentations and oral exams<\/a><\/li>\n<li><a href=\"#considerations\">Other considerations<\/a><\/li>\n<\/ol>\n<div id=\"tests\">\n<p>&nbsp;<\/p>\n<h2 id=\"in-class-tests\">In-class Tests<\/h2>\n<p>Convert to: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/blackboard-tests-overview\/\">Blackboard Tests<\/a><\/p>\n<p><strong>In-class tests should be taken online,\u00a0where feasible,\u00a0in anticipation of\u00a0any changes in circumstance\u00a0that affect students\u2019 ability to take\u00a0the in-class\u00a0test\u00a0in a physical classroom. Exceptions\u00a0would include\u00a0practical\u00a0lab-based\u00a0tests.<\/strong><strong>\u00a0<\/strong><\/p>\n<p>Tests should be set up within the Assessment section of the module on Blackboard.<\/p>\n<h3>Is your test suitable to become a Blackboard test?<\/h3>\n<p>Most in-class tests can be converted to Blackboard tests.\u00a0 Blackboard tests allow the use of around 20 question types, including<\/p>\n<ul>\n<li>Multiple choice<\/li>\n<li>Multiple answer<\/li>\n<li>True\/False<\/li>\n<li>Matching<\/li>\n<li>Calculated formula<\/li>\n<li>Short answer\/essay<\/li>\n<li>File response.<\/li>\n<\/ul>\n<blockquote><p><strong><a href=\"https:\/\/www.bb.reading.ac.uk\/bbcswebdav\/xid-19409391_4\" target=\"_blank\" rel=\"noopener\">Table: Test question types and the Blackboard equivalent<\/a><\/strong>\u00a0(Word doc)<\/p><\/blockquote>\n<h3>Tips<\/h3>\n<ul>\n<li><strong>Images<\/strong> can be incorporated into questions.<\/li>\n<li>For tests where students must identify physical objects, for example plants or archaeological remains, consider if it is possible to use high quality images or videos of the objects instead.<\/li>\n<li>Where a <strong>correct answer has been specified<\/strong> in advance, Blackboard will <strong>mark students\u2019 attempts automatically<\/strong>.<\/li>\n<li>Be aware that some of your questions may require modification to work successfully online using the question types available.<\/li>\n<li><strong>Where students are required to handwrite answers or submit files as the answer to a test,\u00a0the file response question type can be used.\u00a0If the timed element of the test is not critical, consider using a Turnitin or\u00a0Blackboard\u00a0Assignment submission point in a similar way to a normal assignment\u00a0hand-in.<\/strong><strong>\u00a0<\/strong><\/li>\n<li><strong>Provide a practice Blackboard test in advance of the real in-class test<\/strong> to allow students to experience what they need to do and uncover any potential issues ahead of time. Include examples of the question types you intend to use. These do not necessarily need to be real questions. This is especially important if students need to prepare and submit files.<\/li>\n<li>Managing and supporting in-class tests is the responsibility of the School, with help from your Support Centre.<\/li>\n<li>For <strong>quality assurance<\/strong>, you should:\n<ul>\n<li>Take the test to check for any formatting errors and mistakes in question settings or answers.<\/li>\n<li>Have separate people set up and check the test.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3>Recommended settings for Blackboard Tests<\/h3>\n<p>Where possible, the recommended setting should be used. If you are unsure what settings to select, please seek advice.<\/p>\n<blockquote><p>See <strong><a href=\"https:\/\/www.bb.reading.ac.uk\/bbcswebdav\/xid-19401018_4\">Recommended settings for Blackboard Tests for In-class Tests 2020-21<\/a><\/strong>\u00a0(Word doc)<\/p><\/blockquote>\n<h3>How long should the test be available?<\/h3>\n<p>While in-class tests require students to be present at a set time, this will not always be possible in current circumstances. \u00a0You may have students studying in different time zones across the world and\/or UK-based students with other time demands or clashes that make it impractical to take a test within a short time window.<\/p>\n<p>For this reason, we recommend tests are made available and are open for a longer period that allows student to take the test at a reasonable time in their time zone.\u00a0 You can still set a time limit so that, regardless of when a student starts the test, each student has to complete the test within a given time.<\/p>\n<blockquote><p>Time the availability of \u00a0your test so that support is available from the module teaching team and Programme Administration team during the period when students are taking it. Tests should normally be set to open and close within core working hours, where possible.<\/p><\/blockquote>\n<p>Where students need to prepare digital documents as part of their test, for example scan handwritten answers, increase the time limit allowed to take the test to accommodate this additional step. \u00a0In cases where the test availability does not accommodate all of your students, please contact the TEL team for advice.<\/p>\n<h3>Security and integrity of tests<\/h3>\n<p>To safeguard and reduce the opportunity for collusion, all or a combination of the following is advised, where practical:<\/p>\n<ul>\n<li>Randomise the question order, where question order is not required.<\/li>\n<li>Randomise the order of answers to questions, for example MCQ\u2019s<\/li>\n<li>Use <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2018\/10\/19\/using-pools-in-blackboard-tests\/\">question pools<\/a> to present a randomly selected set of questions to each student from the pool.<\/li>\n<li>Set a timer to complete the test. (Individual extensions for extra time can be set for specific students requiring adjustments for SpLD.)<\/li>\n<li>Restrict when the test is visible to students in Blackboard.<\/li>\n<li>Only allow a single attempt.<\/li>\n<li>Do not release the results of the test to students before all the students have completed the test.<\/li>\n<li>Provide a separate test for students in different time-zones, using different questions.<\/li>\n<\/ul>\n<h3>Releasing marks and feedback<\/h3>\n<ul>\n<li>Module teams should decide if students get feedback on their test, and when it is released.<\/li>\n<li>Feedback will be released to all students on the course at the specified time.<\/li>\n<li>For all automatically marked in-class tests, for example MCQs, marks and feedback should be set to appear after the end of the test, once all the students have completed it.<\/li>\n<li>For tests which require staff to mark some or all questions, marks and feedback should not be made available until marking is complete.<\/li>\n<\/ul>\n<h3>Accessibility<\/h3>\n<ul>\n<li>Ensure that your online test is accessible for students with disabilities.<\/li>\n<li>Be aware that Hotspot and Ordering question types have low levels of accessibility and are unsuitable for students with physical disability.<\/li>\n<li>Avoid using streamed media and video in the test if students are studying in a country that blocks certain content or they have a slow internet connection.<\/li>\n<li>Ensure images and diagrams have suitable \u2018alt text\u2019 descriptions.<\/li>\n<li>Make suitable alternative arrangements to take the test, if students have limited access to the internet at the time the test needs to be taken.<\/li>\n<\/ul>\n<h3><strong>Support<\/strong><\/h3>\n<ul>\n<li>Schools should arrange support for tests within the School.<\/li>\n<li>Tell students how and who they should contact if they have an issue when taking the test.<\/li>\n<li>Identify who is going to respond to and be responsible for handling student queries before, during and after the test.<\/li>\n<li>Students should have a communication channel to contact support should they lose internet connection and be unable to email.<\/li>\n<li>Clearly communicate the details of the test and any specific instructions.<\/li>\n<li>Students should take tests using a laptop or desktop computer wherever possible. They should not use the mobile Blackboard app as test questions may not display correctly.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<\/div>\n<h2 id=\"written-word-process\">Written work that can be word processed<\/h2>\n<p>Convert to: Electronic document<\/p>\n<p>Submission using: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#turnitin\">Turnitin Assignment<\/a><\/p>\n<p>Treat this type of assessment as coursework and require students to submit to a Turnitin assignment (unless otherwise specified within the School \/ Department).<\/p>\n<p>Time limited: If you need to impose a time limit \u2013 replicating the situation in an in-class test \u2013 use a Blackboard Test: essay, short answer or file response question types.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"processed-handwritten\">Written work that can be word processed but needs to include handwritten equations, notation or diagrams<\/h2>\n<p>Convert to: Electronic document<\/p>\n<p>Submission using: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#turnitin\">Turnitin Assignment<\/a><\/p>\n<p>Images or scans of handwritten equations can be inserted into Word documents.<\/p>\n<p>Exception: where it is important to be able to provide feedback by annotating the equations or diagrams, use a <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#blackboard\">Blackboard Assignment<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"handwritten\">Handwritten work<\/h2>\n<h3>Lab books, log books, field notebooks.<\/h3>\n<p>Convert to: Electronic document<\/p>\n<p>Submission using: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#blackboard\">Blackboard Assignment<\/a><\/p>\n<p>Students scan their physical documents or notes and submit to a Blackboard Assignment.<\/p>\n<h4>Exceptions<\/h4>\n<p>Blackboard is the preferred option as<\/p>\n<ul>\n<li>it is easier for students to submit files of scanned material<\/li>\n<li>it accepts a wider variety of files types that can be viewed on-screen directly within Blackboard, making it easier to mark online.<\/li>\n<li>Turnitin doesn\u2019t generate a similarity report of scanned material.<\/li>\n<\/ul>\n<p>However submission to Turnitin also possible, where for example the teaching team have developed a Turnitin Rubric for the assessment, or Turnitin is the only assessment tool used in School.<\/p>\n<p>Turnitin may also be the preferred solution if it is essential that work is marked anonymously.<\/p>\n<p>When setting up Turnitin assignments for this type of assessment, Programme Administrators will need to select \u2018Allow any file type\u2019.<\/p>\n<p>We are updating our student guidance, but this will be very close to the <a href=\"https:\/\/sites.reading.ac.uk\/tel-support-for-students\/take-home-exams\/\">guidance provided on scanning work for Take Home Exams<\/a>.<\/p>\n<h3>Equations, scientific notation and diagrams<\/h3>\n<p>Convert to: Electronic document<\/p>\n<p>Submission using: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#blackboard\">Blackboard Assignment<\/a><\/p>\n<p>Students scan their physical documents and submit to a Blackboard Assignment.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"duplicate\">Duplicate submission<\/h2>\n<p>Where you currently ask for a physical submission and an online copy of a document, for example, a dissertation, the physical submission is not necessary.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"object\">Physical objects<\/h2>\n<p>Convert to: Photographs\/video of object.<\/p>\n<p>Submission using: <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#blackboard\">Blackboard Assignment<\/a><\/p>\n<p>OR<\/p>\n<p>Convert to: Images of object inserted into a written component of the assessment, and submit to a\u00a0<a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#turnitin\">Turnitin Assignment<\/a>.<\/p>\n<h2 id=\"groupwork\">Groupwork written assignments<\/h2>\n<p>All group work should be submitted to a <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/ema-help#blackboard\">Blackboard Group Assignment<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"presentations\">Presentations &amp; Oral Exams<\/h2>\n<p>Does your presentation need to take place as a live event?<\/p>\n<p>If so, you can run the assessment using Microsoft <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/teams\/\">Teams.<\/a><\/p>\n<p>If not, ask your students to record their presentation and <a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2022\/05\/30\/yuja-blackboard-assignments\/\">submit it via YuJa to a Blackboard Assignment<\/a>.<\/p>\n<blockquote><p>See\u00a0<strong><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/12\/08\/online-submission-presentations\/\">Online submission: presentations<\/a><\/strong>\u00a0for detailed guidance on live online presentations, and various forms of recorded presentation.<\/p><\/blockquote>\n<p>Some considerations:<\/p>\n<ul>\n<li>are these individual or group presentations?<\/li>\n<li>how long will the presentations be?<\/li>\n<li>will they be just a video of the students talking?<br \/>\nor Powerpoint slides + audio of the students talking?<br \/>\nor Powerpoint + audio + video?<\/li>\n<li>are the videos being submitted purely for purposes of assessment, so only visible to markers?<br \/>\nor do they need to be shared with the class as a whole? (in the same way as all students would see in-class presentations)<\/li>\n<\/ul>\n<p>Whether Individual or Group, uploading to YuJa then submitting to a Blackboard assignment provides a reliable workflow for students and markers.<\/p>\n<p>&nbsp;<\/p>\n<h2 id=\"considerations\">Other considerations<\/h2>\n<h3>Anonymous marking<\/h3>\n<p>When it is necessary to mark work anonymously, use Turnitin where possible, rather than Blackboard assignments.<\/p>\n<h3>Internal moderation \u2013 anonymous and named<\/h3>\n<p>You may need to reconsider if internal moderation is practical in the following scenarios, as they are complex to manage operationally due to the technical limitations of the tools:<\/p>\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2018\/10\/25\/internal-moderation-workflow-blackboard-anonymous-marking-anonymous-moderation-inside-15-days\/\">Blackboard Assignment \u2013 Marking anonymously and moderating anonymously within 15 days<\/a>.<\/li>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2018\/10\/25\/internal-moderation-workflow-turnitin-anonymous-marking-named-moderation-inside-15-days\/\">Turnitin Assignment \u2013 Marking anonymously but moderation is not anonymous within 15 days<\/a>.<\/li>\n<\/ul>\n<p>For full details of how to conduct marking to facilitate internal moderation online in each tool, please see<\/p>\n<ul>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/internal-moderation-of-a-blackboard-assignment\/\">Internal moderation of a Blackboard Assignment<\/a><\/li>\n<li><a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/internal-moderation-of-a-turnitin-assignment\/\">Internal moderation of a Turnitin Assignment<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2>Summary<\/h2>\n<blockquote><p><a href=\"https:\/\/www.bb.reading.ac.uk\/bbcswebdav\/xid-19409390_4\"><strong>Table: Types of physical submission, and online alternatives<\/strong><\/a> (Word doc)<\/p><\/blockquote>\n<p>&nbsp;<\/p>\n<h2>Getting further help and support<\/h2>\n<p>To get clarification or to talk through specific questions or queries about converting your coursework.<\/p>\n<p>Contact TEL by emailing <a href=\"mailto:DTS@reading.ac.uk\">DTS@reading.ac.uk<\/a>\u00a0or raise a ticket via\u00a0the\u00a0<a href=\"https:\/\/uor.topdesk.net\/tas\/public\">DTS Self-Service Portal<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction This article offers advice on how to convert physically submitted assignments, in-class tests, presentations and oral exams to online submission or delivery. The University Board for Teaching, Learning &amp; Student Experience (UBTLSE) agreed that, for the 2020\/21 and 2021\/22 academic years, all coursework should be submitted online, except in a small number of cases where online submission is technically not possible or is not consistent with the fair assessment of the work. Section 6.9.1 of the Assessment Handbook and associated Annex 2 were revised to reflect this change in policy for the 2020\/21 and 2021\/22 academic years. The Teaching &amp; Learning Framework 2022-24 states: &#8220;Wherever possible, coursework should be submitted online, except where online submission is technically not possible or is not consistent with fair assessment of the work&#8221; In all cases, contact your Programme Administration team regarding the set-up or to advise about any changes to online submission points. In changing the mode of submission, note there may be other considerations such as anonymity, moderation and multiple marking.\u00a0 These are outlined at the end of this article. To see a quick summary refer to the\u00a0Table: Types of physical submission, and online alternatives (Word doc) and then see the information below for more detail. In-class Tests Written work that can be Word processed Written work that can be word processed but needs to include handwritten equations, notation or diagrams Handwritten work Duplicate submission Physical objects Groupwork written assignments Presentations and oral exams Other considerations &nbsp; In-class Tests Convert to: Blackboard Tests In-class tests should be taken online,\u00a0where feasible,\u00a0in anticipation of\u00a0any changes in circumstance\u00a0that affect students\u2019 ability to take\u00a0the in-class\u00a0test\u00a0in a physical classroom. Exceptions\u00a0would include\u00a0practical\u00a0lab-based\u00a0tests.\u00a0 Tests should be set up within the Assessment section of the module on Blackboard. Is your test suitable to become a Blackboard test? Most in-class tests can be converted to Blackboard tests.\u00a0 Blackboard tests allow the use of around 20 question types, including Multiple choice Multiple answer True\/False Matching Calculated formula Short answer\/essay File response. Table: Test question types and the Blackboard equivalent\u00a0(Word doc) Tips Images can be incorporated into questions. For tests where students must identify physical objects, for example plants or archaeological remains, consider if it is possible to use high quality images or videos of the objects instead. Where a correct answer has been specified in advance, Blackboard will mark students\u2019 attempts automatically. Be aware that some of your questions may require modification to work successfully online using the question types available. Where students are required to handwrite answers or submit files as the answer to a test,\u00a0the file response question type can be used.\u00a0If the timed element of the test is not critical, consider using a Turnitin or\u00a0Blackboard\u00a0Assignment submission point in a similar way to a normal assignment\u00a0hand-in.\u00a0 Provide a practice Blackboard test in advance of the real in-class test to allow students to experience what they need to do and uncover any potential issues ahead of time. Include examples of the question types you intend to use. These do not necessarily need to be real questions. This is especially important if students need to prepare and submit files. Managing and supporting in-class tests is the responsibility of the School, with help from your Support Centre. For quality assurance, you should: Take the test to check for any formatting errors and mistakes in question settings or answers. Have separate people set up and check the test. Recommended settings for Blackboard Tests Where possible, the recommended setting should be used. If you are unsure what settings to select, please seek advice. See Recommended settings for Blackboard Tests for In-class Tests 2020-21\u00a0(Word doc) How long should the test be available? While in-class tests require students to be present at a set time, this will not always be possible in current circumstances. \u00a0You may have students studying in different time zones across the world and\/or UK-based students with other time demands or clashes that make it impractical to take a test within a short time window. For this reason, we recommend tests are made available and are open for a longer period that allows student to take the test at a reasonable time in their time zone.\u00a0 You can still set a time limit so that, regardless of when a student starts the test, each student has to complete the test within a given time. Time the availability of \u00a0your test so that support is available from the module teaching team and Programme Administration team during the period when students are taking it. Tests should normally be set to open and close within core working hours, where possible. Where students need to prepare digital documents as part of their test, for example scan handwritten answers, increase the time limit allowed to take the test to accommodate this additional step. \u00a0In cases where the test availability does not accommodate all of your students, please contact the TEL team for advice. Security and integrity of tests To safeguard and reduce the opportunity for collusion, all or a combination of the following is advised, where practical: Randomise the question order, where question order is not required. Randomise the order of answers to questions, for example MCQ\u2019s Use question pools to present a randomly selected set of questions to each student from the pool. Set a timer to complete the test. (Individual extensions for extra time can be set for specific students requiring adjustments for SpLD.) Restrict when the test is visible to students in Blackboard. Only allow a single attempt. Do not release the results of the test to students before all the students have completed the test. Provide a separate test for students in different time-zones, using different questions. Releasing marks and feedback Module teams should decide if students get feedback on their test, and when it is released. Feedback will be released to all students on the course at the specified time. For all automatically marked in-class tests, for example MCQs, marks and feedback should be set to appear after the end of the&#8230;<\/p>\n","protected":false},"author":64,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"no","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}},"_links_to":"","_links_to_target":""},"categories":[228],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Assessment: Moving physical submissions to online - Blackboard Help for Staff - University of Reading<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Assessment: Moving physical submissions to online - Blackboard Help for Staff - University of Reading\" \/>\n<meta property=\"og:description\" content=\"Introduction This article offers advice on how to convert physically submitted assignments, in-class tests, presentations and oral exams to online submission or delivery. The University Board for Teaching, Learning &amp; Student Experience (UBTLSE) agreed that, for the 2020\/21 and 2021\/22 academic years, all coursework should be submitted online, except in a small number of cases where online submission is technically not possible or is not consistent with the fair assessment of the work. Section 6.9.1 of the Assessment Handbook and associated Annex 2 were revised to reflect this change in policy for the 2020\/21 and 2021\/22 academic years. The Teaching &amp; Learning Framework 2022-24 states: &#8220;Wherever possible, coursework should be submitted online, except where online submission is technically not possible or is not consistent with fair assessment of the work&#8221; In all cases, contact your Programme Administration team regarding the set-up or to advise about any changes to online submission points. In changing the mode of submission, note there may be other considerations such as anonymity, moderation and multiple marking.\u00a0 These are outlined at the end of this article. To see a quick summary refer to the\u00a0Table: Types of physical submission, and online alternatives (Word doc) and then see the information below for more detail. In-class Tests Written work that can be Word processed Written work that can be word processed but needs to include handwritten equations, notation or diagrams Handwritten work Duplicate submission Physical objects Groupwork written assignments Presentations and oral exams Other considerations &nbsp; In-class Tests Convert to: Blackboard Tests In-class tests should be taken online,\u00a0where feasible,\u00a0in anticipation of\u00a0any changes in circumstance\u00a0that affect students\u2019 ability to take\u00a0the in-class\u00a0test\u00a0in a physical classroom. Exceptions\u00a0would include\u00a0practical\u00a0lab-based\u00a0tests.\u00a0 Tests should be set up within the Assessment section of the module on Blackboard. Is your test suitable to become a Blackboard test? Most in-class tests can be converted to Blackboard tests.\u00a0 Blackboard tests allow the use of around 20 question types, including Multiple choice Multiple answer True\/False Matching Calculated formula Short answer\/essay File response. Table: Test question types and the Blackboard equivalent\u00a0(Word doc) Tips Images can be incorporated into questions. For tests where students must identify physical objects, for example plants or archaeological remains, consider if it is possible to use high quality images or videos of the objects instead. Where a correct answer has been specified in advance, Blackboard will mark students\u2019 attempts automatically. Be aware that some of your questions may require modification to work successfully online using the question types available. Where students are required to handwrite answers or submit files as the answer to a test,\u00a0the file response question type can be used.\u00a0If the timed element of the test is not critical, consider using a Turnitin or\u00a0Blackboard\u00a0Assignment submission point in a similar way to a normal assignment\u00a0hand-in.\u00a0 Provide a practice Blackboard test in advance of the real in-class test to allow students to experience what they need to do and uncover any potential issues ahead of time. Include examples of the question types you intend to use. These do not necessarily need to be real questions. This is especially important if students need to prepare and submit files. Managing and supporting in-class tests is the responsibility of the School, with help from your Support Centre. For quality assurance, you should: Take the test to check for any formatting errors and mistakes in question settings or answers. Have separate people set up and check the test. Recommended settings for Blackboard Tests Where possible, the recommended setting should be used. If you are unsure what settings to select, please seek advice. See Recommended settings for Blackboard Tests for In-class Tests 2020-21\u00a0(Word doc) How long should the test be available? While in-class tests require students to be present at a set time, this will not always be possible in current circumstances. \u00a0You may have students studying in different time zones across the world and\/or UK-based students with other time demands or clashes that make it impractical to take a test within a short time window. For this reason, we recommend tests are made available and are open for a longer period that allows student to take the test at a reasonable time in their time zone.\u00a0 You can still set a time limit so that, regardless of when a student starts the test, each student has to complete the test within a given time. Time the availability of \u00a0your test so that support is available from the module teaching team and Programme Administration team during the period when students are taking it. Tests should normally be set to open and close within core working hours, where possible. Where students need to prepare digital documents as part of their test, for example scan handwritten answers, increase the time limit allowed to take the test to accommodate this additional step. \u00a0In cases where the test availability does not accommodate all of your students, please contact the TEL team for advice. Security and integrity of tests To safeguard and reduce the opportunity for collusion, all or a combination of the following is advised, where practical: Randomise the question order, where question order is not required. Randomise the order of answers to questions, for example MCQ\u2019s Use question pools to present a randomly selected set of questions to each student from the pool. Set a timer to complete the test. (Individual extensions for extra time can be set for specific students requiring adjustments for SpLD.) Restrict when the test is visible to students in Blackboard. Only allow a single attempt. Do not release the results of the test to students before all the students have completed the test. Provide a separate test for students in different time-zones, using different questions. Releasing marks and feedback Module teams should decide if students get feedback on their test, and when it is released. Feedback will be released to all students on the course at the specified time. For all automatically marked in-class tests, for example MCQs, marks and feedback should be set to appear after the end of the...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/\" \/>\n<meta property=\"og:site_name\" content=\"Blackboard Help for Staff - University of Reading\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-16T15:02:08+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-15T10:18:19+00:00\" \/>\n<meta name=\"author\" content=\"andyturner\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@UniRdg_TEL\" \/>\n<meta name=\"twitter:site\" content=\"@UniRdg_TEL\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"andyturner\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/\"},\"author\":{\"name\":\"andyturner\",\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/#\/schema\/person\/1d09060138ab1f1c4edd0c81ae508fd5\"},\"headline\":\"Assessment: Moving physical submissions to online\",\"datePublished\":\"2020-10-16T15:02:08+00:00\",\"dateModified\":\"2025-07-15T10:18:19+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/\"},\"wordCount\":1956,\"commentCount\":1,\"publisher\":{\"@id\":\"https:\/\/sites.reading.ac.uk\/tel-support\/#organization\"},\"articleSection\":[\"Assessment &amp; 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The University Board for Teaching, Learning &amp; Student Experience (UBTLSE) agreed that, for the 2020\/21 and 2021\/22 academic years, all coursework should be submitted online, except in a small number of cases where online submission is technically not possible or is not consistent with the fair assessment of the work. Section 6.9.1 of the Assessment Handbook and associated Annex 2 were revised to reflect this change in policy for the 2020\/21 and 2021\/22 academic years. The Teaching &amp; Learning Framework 2022-24 states: &#8220;Wherever possible, coursework should be submitted online, except where online submission is technically not possible or is not consistent with fair assessment of the work&#8221; In all cases, contact your Programme Administration team regarding the set-up or to advise about any changes to online submission points. In changing the mode of submission, note there may be other considerations such as anonymity, moderation and multiple marking.\u00a0 These are outlined at the end of this article. To see a quick summary refer to the\u00a0Table: Types of physical submission, and online alternatives (Word doc) and then see the information below for more detail. In-class Tests Written work that can be Word processed Written work that can be word processed but needs to include handwritten equations, notation or diagrams Handwritten work Duplicate submission Physical objects Groupwork written assignments Presentations and oral exams Other considerations &nbsp; In-class Tests Convert to: Blackboard Tests In-class tests should be taken online,\u00a0where feasible,\u00a0in anticipation of\u00a0any changes in circumstance\u00a0that affect students\u2019 ability to take\u00a0the in-class\u00a0test\u00a0in a physical classroom. Exceptions\u00a0would include\u00a0practical\u00a0lab-based\u00a0tests.\u00a0 Tests should be set up within the Assessment section of the module on Blackboard. Is your test suitable to become a Blackboard test? Most in-class tests can be converted to Blackboard tests.\u00a0 Blackboard tests allow the use of around 20 question types, including Multiple choice Multiple answer True\/False Matching Calculated formula Short answer\/essay File response. Table: Test question types and the Blackboard equivalent\u00a0(Word doc) Tips Images can be incorporated into questions. For tests where students must identify physical objects, for example plants or archaeological remains, consider if it is possible to use high quality images or videos of the objects instead. Where a correct answer has been specified in advance, Blackboard will mark students\u2019 attempts automatically. Be aware that some of your questions may require modification to work successfully online using the question types available. Where students are required to handwrite answers or submit files as the answer to a test,\u00a0the file response question type can be used.\u00a0If the timed element of the test is not critical, consider using a Turnitin or\u00a0Blackboard\u00a0Assignment submission point in a similar way to a normal assignment\u00a0hand-in.\u00a0 Provide a practice Blackboard test in advance of the real in-class test to allow students to experience what they need to do and uncover any potential issues ahead of time. Include examples of the question types you intend to use. These do not necessarily need to be real questions. This is especially important if students need to prepare and submit files. Managing and supporting in-class tests is the responsibility of the School, with help from your Support Centre. For quality assurance, you should: Take the test to check for any formatting errors and mistakes in question settings or answers. Have separate people set up and check the test. Recommended settings for Blackboard Tests Where possible, the recommended setting should be used. If you are unsure what settings to select, please seek advice. See Recommended settings for Blackboard Tests for In-class Tests 2020-21\u00a0(Word doc) How long should the test be available? While in-class tests require students to be present at a set time, this will not always be possible in current circumstances. \u00a0You may have students studying in different time zones across the world and\/or UK-based students with other time demands or clashes that make it impractical to take a test within a short time window. For this reason, we recommend tests are made available and are open for a longer period that allows student to take the test at a reasonable time in their time zone.\u00a0 You can still set a time limit so that, regardless of when a student starts the test, each student has to complete the test within a given time. Time the availability of \u00a0your test so that support is available from the module teaching team and Programme Administration team during the period when students are taking it. Tests should normally be set to open and close within core working hours, where possible. Where students need to prepare digital documents as part of their test, for example scan handwritten answers, increase the time limit allowed to take the test to accommodate this additional step. \u00a0In cases where the test availability does not accommodate all of your students, please contact the TEL team for advice. Security and integrity of tests To safeguard and reduce the opportunity for collusion, all or a combination of the following is advised, where practical: Randomise the question order, where question order is not required. Randomise the order of answers to questions, for example MCQ\u2019s Use question pools to present a randomly selected set of questions to each student from the pool. Set a timer to complete the test. (Individual extensions for extra time can be set for specific students requiring adjustments for SpLD.) Restrict when the test is visible to students in Blackboard. Only allow a single attempt. Do not release the results of the test to students before all the students have completed the test. Provide a separate test for students in different time-zones, using different questions. Releasing marks and feedback Module teams should decide if students get feedback on their test, and when it is released. Feedback will be released to all students on the course at the specified time. For all automatically marked in-class tests, for example MCQs, marks and feedback should be set to appear after the end of the...","og_url":"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/","og_site_name":"Blackboard Help for Staff - University of Reading","article_published_time":"2020-10-16T15:02:08+00:00","article_modified_time":"2025-07-15T10:18:19+00:00","author":"andyturner","twitter_card":"summary_large_image","twitter_creator":"@UniRdg_TEL","twitter_site":"@UniRdg_TEL","twitter_misc":{"Written by":"andyturner","Estimated reading time":"9 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/#article","isPartOf":{"@id":"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/"},"author":{"name":"andyturner","@id":"https:\/\/sites.reading.ac.uk\/tel-support\/#\/schema\/person\/1d09060138ab1f1c4edd0c81ae508fd5"},"headline":"Assessment: Moving physical submissions to online","datePublished":"2020-10-16T15:02:08+00:00","dateModified":"2025-07-15T10:18:19+00:00","mainEntityOfPage":{"@id":"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/10\/16\/assessment-moving-physical-submissions-to-online\/"},"wordCount":1956,"commentCount":1,"publisher":{"@id":"https:\/\/sites.reading.ac.uk\/tel-support\/#organization"},"articleSection":["Assessment &amp; 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