{"id":5721,"date":"2020-06-30T16:03:55","date_gmt":"2020-06-30T16:03:55","guid":{"rendered":"http:\/\/sites.reading.ac.uk\/tel\/?page_id=5721"},"modified":"2022-06-20T14:41:13","modified_gmt":"2022-06-20T14:41:13","slug":"planning-a-webinar","status":"publish","type":"page","link":"https:\/\/sites.reading.ac.uk\/tel\/using-webinars-in-t-l\/planning-a-webinar\/","title":{"rendered":"Planning a Live Online Session"},"content":{"rendered":"<style>#sp-ea-5779 .spcollapsing { height: 0; overflow: hidden; transition-property: height;transition-duration: 500ms;}#sp-ea-5779.sp-easy-accordion>.sp-ea-single {margin-bottom: 10px; border: 1px solid #e2e2e2; }#sp-ea-5779.sp-easy-accordion>.sp-ea-single>.ea-header a {color: #444;}#sp-ea-5779.sp-easy-accordion>.sp-ea-single>.sp-collapse>.ea-body {background: #fff; color: #444;}#sp-ea-5779.sp-easy-accordion>.sp-ea-single {background: #eee;}#sp-ea-5779.sp-easy-accordion>.sp-ea-single>.ea-header a .ea-expand-icon { float: left; color: #444;font-size: 16px;}.sp-ea-one.sp-easy-accordion .sp-ea-single .ea-header a {\r\n    padding: 10px !important;\r\n    color: #434343 !important;\r\n    background-color: #EAEAEA !important;\r\n    font-weight: normal !important;\r\n    font-size:1px !important;\r\n \r\n}\r\n.ea-expand-icon.fa {\r\n    color: #434343 !important;\r\n  }<\/style><div id=\"sp_easy_accordion-1776261844\"><div id=\"sp-ea-5779\" class=\"sp-ea-one sp-easy-accordion\" data-ea-active=\"ea-click\" data-ea-mode=\"vertical\" data-preloader=\"\" data-scroll-active-item=\"\" data-offset-to-scroll=\"0\"><div class=\"ea-card ea-expand sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-57790\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse57790\" aria-controls=\"collapse57790\" href=\"#\" aria-expanded=\"true\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-minus\"><\/i> BEFORE A SESSION<\/a><\/h3><div class=\"sp-collapse spcollapse collapsed show\" id=\"collapse57790\" data-parent=\"#sp-ea-5779\" role=\"region\" aria-labelledby=\"ea-header-57790\"> <div class=\"ea-body\"><h2>Practice<\/h2><p><span style=\"font-size: 14pt\">Spend some time exploring both the tools available and your session design, ideally with a colleague who has experience of delivering webinars. Learn how to use the software beforehand and have help on standby if you need it. The more comfortable you are with multi-tasking in an online environment the better. In Blackboard, you can do this by going to your practice course and trying out the Course Room. In Teams, have a test run with a colleague by inviting them to a meeting.<\/span><\/p><h2><span style=\"font-size: 14pt\">Plan your session<\/span><\/h2><p><span style=\"font-size: 14pt\">Plan the online session just as carefully as you would for a face-to-face session. Think about the shape of the session and what you want the learners to achieve, by referring to your Learning Outcomes. Incorporate active learning and avoid a transmission or broadcast model of delivery.<\/span><\/p><ul><li><span style=\"font-size: 14pt\"><b>Send out comprehensive joining instructions<\/b> in plenty of time and ask participants to check their audio\/video in advance of the session where possible.<\/span><\/li><\/ul><h2><span style=\"font-size: 14pt\">Prepare your learning materials<\/span><\/h2><ul><li><span style=\"font-size: 14pt\"><b>Upload\/prepare your materials early before the session start time<\/b>. These will need to be in PDF, Image format (JPEG, GIF) or PowerPoint files.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>PowerPoint slides<\/b> \u2013 Avoid animations as in some platforms they are removed when they are uploaded. If you want to progressively reveal formation (e.g. points on a bullet pointed list,) make a new slide for each step. <b>Where an animation is essential<\/b> to understanding, consider using <b>Share Content features, like screen or applications.\u00a0 <\/b>You may prefer to save your presentation as a PDF before sharing, to reduce the file size.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Plan your Polls beforehand<\/b> and <b>write the questions on slides<\/b> in your presentation.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Decide how you would like learners to access any handouts<\/b>, e.g.<b> place them on Blackboard<\/b> before the session. If you have any <b>external participants, <\/b>contact them by email in advance of the session<b>.<\/b><\/span><\/li><\/ul><h2><span style=\"font-size: 14pt\">Pre-session tasks<\/span><\/h2><ul><li><span style=\"font-size: 14pt\"><b>Open the room at least fifteen minutes before you are due to star<\/b><strong>t<\/strong>, to allow for early arrivals and to let participants check their technical set-up. Go into the room in plenty of time to start the session promptly.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Invite participants to log in early.<\/b> Use a welcome slide (<a href=\"https:\/\/sites.reading.ac.uk\/tel-support\/2020\/03\/17\/blackboard-collaborate-welcome-slide\/\">examples on TEL website<\/a>) for participants to see as they enter the room which lets them know what to expect. For example, if you have allowed them to enable audio \/ video, information given here could direct them to use the audio set-up check to test their microphones. Ask them to post a message in chat. Signpost them to sources of help to resolve common technical issues.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Let learners know if you intend to make use of their webcams.<\/b> This is more likely in sessions with smaller numbers and in breakout rooms. Check your camera: are you well-lit and showing in the centre of the screen?<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Socialise your students.<\/b> Think about the tone of the session and how to welcome them into the webinar. This will<b> foster a sense of cohort community<\/b> and let them check that their devices are working properly. Get them settled in and comfortable, ready to learn.<\/span><\/li><\/ul><h2><span style=\"font-size: 14pt\">At the start of the session<\/span><\/h2><ul><li><span style=\"font-size: 14pt\"><b>Ensure that you provide plenty of support for students from the outset.<\/b> You can use an<b> opening welcome slide<\/b> for this purpose. Remember that some participants may be new to online learning. Be specific about what will happen during the session and what you want them to do.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Use a short warm-up activity<\/b> the first couple of times you run a webinar to allow people to become accustomed to being in an online classroom environment.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>If you are recording your sessions, tell participants that you are doing so.<\/b> Breakout rooms are typically not recorded so remember to switch off the recording function if you send learners into breakout rooms, and to turn it back on as the main session resumes.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Share your Learning Outcomes (session objectives) <\/b>and an overview of the structure, and content of the session at the start of the session. Be clear about how long it will last.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Use your webcam.<\/b> Allowing your students to see you during a session, creates a more engaging and personalised experience. Being able to see at least initially will reassure participants. In Blackboard, add your photo so that it appears in the Chat function.<\/span><\/li><\/ul><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-57791\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse57791\" aria-controls=\"collapse57791\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> DURING A SESSION<\/a><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse57791\" data-parent=\"#sp-ea-5779\" role=\"region\" aria-labelledby=\"ea-header-57791\"> <div class=\"ea-body\"><ul><li><span style=\"font-size: 14pt\"><b>Keep it simple to avoid cognitive overload<\/b>. With a larger number of participants, bear in mind that it is very difficult to follow conversations in chat, ask questions, concentrate on your content and coordinate the session. Break up the session with different activities and ask students to participate. Ensure that you build in some time to step back and monitor how the session is going, just as you would in on-campus delivery.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Use visuals in place of large amounts of text<\/b>. Infographics, pictures, graphs are more engaging to look at than slides showing bullet pointed lists and should be used to enhance understanding. Provide references for the images you use and ensure that you have the correct permissions to use them.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Use signposting language<\/b> to guide participants through the session. Be explicit about what will happen during the session.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Aim to use a variety of ways to promote interaction<\/b> but make sure they are relevant and purposeful.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Ask questions at specific times of the session<\/b> or build in time to review the chat messages. It is easier to handle questions at specific times during a session with a large group of participants and the conversation in the chat can often rapidly build up.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Plan for a strong finish<\/b>. Sum up the session, recap how the session objectives were met, and end with any reflective tasks, takeaways or calls to action.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Thank everyone for participating.<\/b> Make it clear when the session has ended and describe how to leave the session. This could include describing where to find handouts and when the session recording will be available.<\/span><\/li><li><span style=\"font-size: 14pt\"><b>Remain in the room long enough for participants to finish chatting<\/b> to each other and say goodbye.<\/span><\/li><\/ul><\/div><\/div><\/div><div class=\"ea-card sp-ea-single\"><h3 class=\"ea-header\"><a class=\"collapsed\" id=\"ea-header-57792\" role=\"button\" data-sptoggle=\"spcollapse\" data-sptarget=\"#collapse57792\" aria-controls=\"collapse57792\" href=\"#\" aria-expanded=\"false\" tabindex=\"0\"><i aria-hidden=\"true\" role=\"presentation\" class=\"ea-expand-icon eap-icon-ea-expand-plus\"><\/i> AFTER THE SESSION<\/a><\/h3><div class=\"sp-collapse spcollapse \" id=\"collapse57792\" data-parent=\"#sp-ea-5779\" role=\"region\" aria-labelledby=\"ea-header-57792\"> <div class=\"ea-body\"><ul><li><b>Share any additional follow-up information<\/b> in the Blackboard course.<\/li><li><b>When making the recording available,<\/b> remind students that it is for personal use only.<\/li><li><strong>Make any recordings of the session available<\/strong> on Blackboard for revision.<\/li><\/ul><p>Share your experiences. Consider offering to assist a colleague delivering their session. Pass on any tips, successes, or pitfalls to avoid. Get in touch with the CQSD TEL or ADE teams to share your experiences, so we can build up case studies of effective practice to share with the academic community.<\/p><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":81,"featured_media":0,"parent":5647,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"om_disable_all_campaigns":false,"_lmt_disableupdate":"no","_lmt_disable":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"jetpack_post_was_ever_published":false,"_links_to":"","_links_to_target":""},"categories":[95,122,119],"tags":[67],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.8.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Planning a Live Online Session - Technology Enhanced Learning<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/sites.reading.ac.uk\/tel\/using-webinars-in-t-l\/planning-a-webinar\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Planning a Live Online Session - 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