Recorded sessions – legal guidance

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When you are part of a University online session in Blackboard Collaborate or Microsoft Teams Meeting (or another authorised platform) and it is recorded, please be aware of the following guidance.

You will be informed if the session is being recorded, either in advance or at the start of the session.

 

Policy

Please read and refer to the following:

Student Policy on Recording of Online Teaching and Learning explains the:

  • University’s approach and expectations when recording online teaching and learning activity.
  • How you are permitted and authorised to use recordings.
  • What you need to do if you need to record your own activity, as an essential part of your studies, for example, an assignment.

The Student Privacy Notice explains:

  • What personal data the University collects when recording teaching and learning activities that involve you as a participant.
  • The reason why this is collected.
  • And the basis for doing it.

 

Some key points to remember:

  • You can only use recordings created by University staff members for your personal use in relation to your studies.
  • You cannot share or redistribute recordings or transcripts from a recording.
  • You cannot make your own recording of online teaching and learning activities. (See the policy for details of the accessibility and learning support exception.)
  • You can record yourself, where you have been directed to do so as an essential part of your studies, for example, a presentation assignment.
  • Where this includes others, for example, fellow students in a group project, you need to get prior consent from everyone before recording.

Data Protection

  • Contributing to a live interactive session may mean that you are identifiable to others and where that is the case, your personal data is handled in accordance with the Data Protection Act.
  • You should not disclose personal information about yourself that you are not happy to share with others.
  • If you wish to contribute but have concerns about being recorded please speak with the lecturer or the person who delivered / organised the session.
  • Whilst there are restrictions on content being shared only within the University you are advised that a small residual risk remains, where it is technically possible that recorded sessions can be copied and distributed, in breach of the policy.