Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.
Course rollover for 2019-20 will take place on Saturday 29th June 2019
Blackboard downtime will be required, approximately 08:00 – 17:00 BST.
The process for 2019-20 will follow a very similar pattern to last year.
The default position is that any RISIS module or programme
- which was used in Blackboard in the current academic year (i.e. in 2018-19)
- and is scheduled to run again in the new academic year (i.e. in 2019-20)
will be automatically copied forward as part of Course Rollover.
The vast majority of Blackboard courses normally fall into this category, and no action is required for these courses to be rolled forward.
You can check if your course is already scheduled to be copied by searching the Course Copy Status page.
Brand new modules
Any module which is scheduled in RISIS to run in 2019-20 will automatically generate a new Blackboard course, and the Module Convenor listed in RISIS will be automatically enrolled on the Blackboard course. No action is required.
When do I need to take some action?
Modules which did not run in 2018-19
If your module did not run this year, but you wish to have the 2017-18 Blackboard course copied forward, please submit a Course Copy Request selecting ‘Single’ as both the Source and Destination course type.
Modules with a new RISIS code
If your module has been assigned a new RISIS code, but the content is substantially the same, you may want to copy content from an existing Blackboard course.
Please submit a Course Copy Request selecting ‘Single’ as both the Source and Destination course type.
These are only copied forward on request.
Please submit a Course Copy Request selecting ‘Merged’ as both the Source and Destination course type.
Select the modules which will be the Child courses from the ‘Available Codes’ list, and pull them across to ‘Selected Codes’ on the left.
Please note that a Merged Course always replaces the Blackboard courses for individual RISIS modules. Merged courses are compatible with the EMA Blackboard-RISIS integration.
These are only copied forward on request.
Please submit a Course Copy Request selecting ‘Supplementary’ as both the Source and Destination course type.
Select whether the course will pull enrolments from RISIS modules or programmes.
Then select the specific modules or programmes from the ‘Available Codes’ list, and pull them across to ‘Selected Codes’ on the left.
Please note that Supplementary Courses are designed for use in addition to individual RISIS modules or programmes. Supplementary Courses should not be used to deliver summative assessment, as this is not supported by the EMA Blackboard-RISIS integration.
Changes for 2019
Blackboard courses for RISIS modules
From 2019-20, any Blackboard course which represents one or more RISIS module occurrences will be in the format AB1XYZ-19-0MOD.
This applies to Blackboard courses bringing together multiple occurrences of the same module, as well as ‘merged courses’ which combine two or more distinct module codes.
Which parts of my course will be copied?
What will be copied:
- All course content will be copied.
- Blackboard Tests and Surveys will be copied, but NOT deployed to users (made available to users) – you will need to deploy them with appropriate settings on the new course.
- Talis reading list links will be copied, but you will need to configure them for use by students in the new academic year.
What will not be copied:
- Blackboard and Turnitin Assignments will not be copied.
You will need to create assignment submission points with appropriate settings on the new course.
- Announcements, discussion boards, blogs, journals and wikis will not be copied.
- All Instructors, Teaching Assistants and External Examiners will be copied during the summer course rollover.
- In addition all staff who are listed as a 2019-20 Module Convenor in RISIS will be enrolled onto the corresponding Blackboard course.
This applies equally to courses which were copied, and to courses which are set up as a blank shell.
If you are a Module Convenor for a module which runs both in Reading and Malaysia, you will see all 2019-20 occurrences of the module in Blackboard.
- No other users will be copied.
- Groups will not be copied.
Staff members no longer involved in course delivery
Inevitably, given that we copy staff enrolments forward each year, many Blackboard courses have enrolments for staff members who are no longer involved in delivery of the module.
There are various workarounds to prevent such enrolments being copied to 2019-20 courses:
- Senior Programme Administrators in the Support Centres are able to delete staff enrolments
- any Instructor or Teaching Assistant on the course can set a user’s course status as Unavailable
- if you are no longer involved with course delivery, you can set your own enrolment status as Unavailable.
After rollover – preparing your courses for the new academic year
Once courses for the new academic year have been created in Blackboard, there are a number of steps staff will need to take to make them ready for use by students – please see How do I prepare my course for the new academic year?
Please DO NOT SET OLD COURSES AS UNAVAILABLE – it has been agreed by DELT that students should continue to have access to all of the Blackboard courses relevant to their programme of study i.e. a final undergraduate student should still be able to access their Blackboard courses from Parts 1 and 2. This is so that they can access course materials and all feedback received from staff.