Course Rollover

Introduction

Course rollover is the annual process whereby Blackboard courses from the current academic year are copied for use in the next academic year.

Course rollover for 2020-21 took place on Saturday 4th July 2020

Important information!Update 13th July 2020
Course copying was completed successfully on Saturday 4th July.
DTS have now completed the majority of Rollover tasks, including 
* setting up the Parent/Child relationships in Merged Courses
(in August 'Merged 2020/21' will be added to the name of these courses, to make them easier to distinguish).
* setting up courses being created from a School or Department template
* creating Blackboard courses for completely new modules 
* enrolling Module Convenors on 2020/21 courses
* adding a new 'Microsoft Stream' area to your course menu, to facilitate sharing of video content

The default position for Course Rollover is that any RISIS module or programme

  • which was used in Blackboard in the current academic year (i.e. in 2019-20)
  • and is scheduled to run again in the new academic year (i.e. in 2020-21)

will be automatically copied forward as part of Course Rollover.

The vast majority of Blackboard courses normally fall into this category, and no action is required for these courses to be rolled forward.

In a change to our practice, the default will now be that Merged and Supplementary courses are also copied as part of Course Rollover. See details below.

Caution!Module Convenors:  In most cases, your course will be copied forward automatically. But please check if your course is scheduled to be copied by searching the Course Copy Status page. If any changes need to be made, please take appropriate action - see below.

 

Page contents

Blackboard courses for a single RISIS module

Early rollover – requests for course copies before 4th July

Opting out – cancelling a scheduled course copy

Merged and Supplementary courses

Merged courses

Merged courses – requesting changes

Supplementary courses

Supplementary courses – requesting changes

RISIS modules

Modules which did not run in 2019-20

Brand new modules

Change of module code

Blackboard course codes explained

What will be copied?

Which parts of my course will be copied?

After rollover

Preparing your courses for the new academic year

When will students be enrolled on courses?

 

What action do I need to take?

Blackboard course for a single RISIS module

I want my existing course to be copied forward for use in 2020/21

  • Was the Blackboard course used in 2019/20?
  • Is the Module running in 2020/21?

Yes to both questions:

Your 2019/20 course should be copied automatically on 04 July

Action:

Just to be absolutely sure, please check the Status page

  • Search for the module code and check that it is SCHEDULED.
  • If so, no further action required.
  • If not, check with Programme Admin that the module is scheduled to run in RISIS.
Important information!Deadline for action: to be included in the main Rollover process, all requests should be submitted by close of play on Friday 26th June.

 

Early rollover required

If you need  your 2020/21 Blackboard course to be created before the main Rollover day on 4th July

  • Go to the Status page.
  • Search for the module code.
  • If it shows as SCHEDULED, click Opt Out.
  • Then submit a Course Copy Request.
  • In the Additional Comments section of the Course Copy form please add a comment
    e.g. ‘Early rollover please’ or ‘Needed by <date>

Please note: you will need to enrol students manually onto the course. No student enrolments will be pulled through from RISIS until the new academic year begins in August.

As long as you have details of the students who need to see the course, you can Request batch enrolment for a course/organisation.

Opting out – cancelling a scheduled course copy

You may wish to opt out of course copying for a number of reasons.

  • You want to redesign your Blackboard course, so prefer to build your 2020/21 course from an empty course shell.
  • You have been using a Merged course, but now want to have separate Blackboard courses for the individual modules.
  • You have been using a Supplementary course, but no longer need this.

To opt out

  • Go to the Course Copy Status page and search for your Blackboard course.
    If a course copy is already scheduled to take place, then SCHEDULED will appear in the ‘Status’ column.
  • Press the Opt Out button in the final column.
    Course Copy Status form - opt out
  • A confirmation message appears. If you are sure you want to proceed, press OK.
    Confirm opt out
  • You will see a confirmation page. If you return to the Status page you’ll see that OPTEDOUT now appears in the ‘Status’ column.
    Course copy opted out
Caution!We have not restricted the Course Copy or Opt Out forms to Module Convenors. But clearly these decisions are the Module Convenor's prerogative / responsibility. We would expect action to be taken only by the Module Convenor or someone acting on their behalf - for instance by a Programme Administrator, after discussion with the Module Convenor.

Modules which did not run in 2019-20

If your module did not run this year, but you wish to have the 2019-20 Blackboard course copied forward, please submit a Course Copy Request selecting ‘Single’ as both the Source and Destination course type.

Single-Single course copy

Modules with a new RISIS code

If your module has been assigned a new RISIS code, but the content is substantially the same, you may want to copy content from an existing Blackboard course.
Please submit a Course Copy Request selecting ‘Single’ as both the Source and Destination course type.

 

Merged and Supplementary courses

The procedure for these is changing this year: both Merged and Supplementary Courses will be copied forward by default.

Caution!If you want your 2020/21 Merged or Supplementary course to be set up exactly the same as your 2019/20 course, no action is required. But please visit the Course Copy Status page to check that your course is scheduled to be copied.
 
If one or more of the 'child' modules in your Merged course will not be running, you may have to manually request a course copy - please see the Merged Course Examples below.
 
If you want to change which 'child' modules are included in your Merged or Supplementary course, you will need to cancel the scheduled copy, and manually request a new course copy - please see What if I need to make any changes? below.

Merged courses

  • Used when you have a set of closely related RISIS modules, and you want to administer them as a single course in Blackboard.
  • A Merged Course always replaces the Blackboard courses for individual RISIS modules.
  • Merged Courses are supported by the EMA Integration and can be used for summative assessment.
  • Merged courses for 2019/20 modules look this this in Blackboard:
    AB1XYZ-19-0MOD Advanced Basketweaving (Merged 2019-20)
  • The ‘Parent’ course uses the module code from one of the ‘Child’ modules – normally the first in alphanumeric sequence.
    Please note that the module code used does not affect what students see in Blackboard – see How do students see merged courses?

The new default position is that any Merged course

  • which was used in Blackboard in the current academic year (i.e. in 2019-20)
  • and where the module designated as the ‘Parent’ course is scheduled to run again in the new academic year (i.e. in 2020-21)
  • and has at least one Instructor or Teaching Assistant enrolled

will be automatically copied forward as part of Course Rollover.

 

Merged Course Examples

AB1XYZ-19-0MOD merges AB1XYZ and AB1XXX.

AB1XYZ
(‘Parent’ module) running in 2020/21?
AB1XXX
(‘Child’ module) running in 2020/21?
Result in Blackboard
Y Y AB1XYZ-19-0MOD will be copied forward to AB1XYZ-20-1 MOD.

2020/21 taught occurrences of both AB1XYZ and AB1XXX will be included in the new course.

Y N AB1XYZ-19-0MOD will be copied forward to AB1XYZ-20-1 MOD.

2020/21 taught occurrences of AB1XYZ will be included in the new course.

N Y AB1XYZ-19-0MOD will NOT be copied forward.

AB1XXX-20-1MOD will be set up as a blank course shell – but you can submit a request to have it created as a copy of AB1XYZ-19-0MOD

 

What if I need to make any changes?

If you want your course to be copied, but there is a change to the modules which need to be included in the Merged Course, you will need to do the following:

  1. Go to the Course Copy Status page and cancel the scheduled copy by Opting out.
  2. Go to the Course Copy Request form and request a new course copy, with the correct module details.
    When filling out the form, select ‘Merged’ in both the Source and Destination drop-down boxes.

If you do not want your Merged Course to be copied, you can submit a request to have the course copy cancelled – see Opting out above.

Supplementary Courses

Used when you want a shared Blackboard space in addition to individual RISIS modules or programmes.

Supplementary courses look this this in Blackboard:

ACADSPPT-19-0SUP Academic Support (2019-20)

The new default position is that any Supplementary course

  • which was used in Blackboard in the current academic year (i.e. in 2019-20)
  • and has at least one Instructor or Teaching Assistant enrolled

will be automatically copied forward as part of Course Rollover.

What if I need to make any changes?

If you want your course to be copied, but there is a change to the modules or programmes which need to be included in the Supplementary Course, you will need to do the following:

  1. Go to the Course Copy Status page and cancel the scheduled copy by Opting out.
  2. Go to the Course Copy Request form and request a new course copy, with the correct module / programme details.
    When filling out the form, select ‘Supplementary’ in both the Source and Destination drop-down boxes.

If you do not want your Supplementary Course to be copied, you can submit a request to have the course copy cancelled – see Opting out above.

 

 

Important information!
Please note that Supplementary Courses are designed for use in addition to individual RISIS modules or programmes.
Supplementary Courses should not be used to deliver summative assessment, as this is not supported by the EMA Blackboard-RISIS integration.

 

 

Brand new modules

Any module which is scheduled in RISIS to run in 2020-21 will automatically generate a new Blackboard course, and the Module Convenor listed in RISIS will be automatically enrolled on the Blackboard course. No action is required.

 

Blackboard course codes explained

From 2019-20 onwards, any Blackboard course which represents one or more RISIS module occurrences has a course code in the format AB1XYZ-19-0MOD.

This applies to Blackboard courses bringing together multiple occurrences of the same module, as well as ‘merged courses’ which combine two or more distinct module codes.

The technical details – for those who want to know more.

See a list of Blackboard course codes in use.

 

Blackboard courses for Programmes

There are no changes to how these are handled as part of rollover, but there are changes to how students will be enrolled on Programmes from 2020/21 onwards.

Please see Using Blackboard for Programme delivery

 

Which parts of my course will be copied?

What will be copied:

  • All course content will be copied.
  • Blackboard Tests and Surveys will be copied, but NOT deployed to users  (made available to users) – you will need to deploy them with appropriate settings on the new course.
  • Talis reading list links will be copied, but you will need to configure them for use by students in the new academic year.

 What will not be copied:          

  • Blackboard and Turnitin Assignments will not be copied.
    The creation of summative submission points is controlled by the EMA Integration between RISIS and Blackboard, and managed by Programme Administration teams.
    Module Convenors:

    • please liaise with your programme administrator to confirm assessment requirements for your module
    • you will need to create any formative submission points with appropriate settings on the new course.
  • Announcements, discussion boards, blogs, journals and wikis will not be copied.

Users:

  • All Instructors, Teaching Assistants and External Examiners will be copied during the summer course rollover.
  • In addition all staff who are listed as a 2019-20 Module Convenor in RISIS will be enrolled onto the corresponding Blackboard course.
    This applies equally to courses which were copied, and to courses which are set up as a blank shell.
    If you are a Module Convenor for a module which runs both in Reading and Malaysia, you will see all 2019-20 occurrences of the module in Blackboard.
  • No other users will be copied.
  • Groups will not be copied.

 

Staff members no longer involved in course delivery

Inevitably, given that we copy staff enrolments forward each year, many Blackboard courses have enrolments for staff members who are no longer involved in delivery of the module.

There are various workarounds to prevent such enrolments being copied to 2019-20 courses:

 

Helpful tip!
Please note: course rollover does not affect your 2019/20 course at all - available courses will remain available in Blackboard after they have been copied, with the same content and the same enrolments.

After rollover

Preparing your courses for the new academic year

Blackboard is going to play an essential part in the delivery of teaching, learning and assessment for the Autumn Term.

A series of Online teaching toolkits have been prepared to covering all of the essential aspects of effective digital teaching.

In particular, please look at the toolkit on How to structure your Blackboard course.

Important information! 
Please DO NOT SET OLD COURSES AS UNAVAILABLE – it has been agreed by DELT that students should continue to have access to all of the Blackboard courses relevant to their programme of study i.e. a final undergraduate student should still be able to access their Blackboard courses from Parts 1 and 2. This is so that they can access course materials and all feedback received from staff.

When will students be enrolled on courses?

Students will only be enrolled on 2020/21 courses in Blackboard in August, when we move into the new academic year.

In RISIS the new academic year starts on 1st August. Enrolments for the new academic year begin to flow into Blackboard a few days after that.