Blackboard: Course Roles

What is a course role?

Each user is assigned a role for each course they participate in. For example, a user with a role of ‘Teaching Assistant’ in one course can have a role of ‘Instructor’ in another course.

The role a person is given will affect what tools they can access and actions they can carry out in a course. It is important to allocate the most suitable role for a member of staff, based on what they need to be able to see and do in a course.

Roles are course specific. A person can only have one role per course but they can have a different role in each course they are enrolled on.

The course role is set when a user is enrolled. After enrolment, you can change a user’s role from Control Panel > Users and Groups > Users.

 

Choosing the right role

The following tables describe what each role can do, what access they have to the tools within a course and who would typically be given a particular role.

They are designed to help you select the appropriate level of access you require or want to give to a person on a course.

 

Role Who should have this role? What can you do?
Instructor Module Convenor

or

Lead Tutor/s teaching on the module

Course availability

  • Turn on/off course availability

Control Panel

  • Access to all of the available options

Content

  • Post announcements
  • Send email
  • Add, edit and delete all content, tools and assessments

Enrolments and Groups

  • Create groups and add members to a group
  • Enrol others on the course
  • Change the role of other users in the course

Assessment

  • Set up and edit assignments
  • Mark online
  • Manage and edit Grade Centre
  • Reconcile grades when delegated marking is used (this is the only role that can do this)

Monitoring

  • Produce usage & access reports on student activity

Note: Members of staff with the role of Instructor will be listed with the information shown about a course within Blackboard (e.g. on the ‘Courses’ tab on the ‘Enrolment’ page, and in the results of a ‘Course Search’)

Teaching Assistant Staff involved in teaching aspects of the module or providing administrative support Course availability

  • Turn on/off course availability

Control Panel

  • Access all of the available options

Content

  • Post announcements
  • Send email
  • Add, edit and delete all content, tools and assessments

Enrolments and Groups

  • Create groups and add members to a group
  • Enrol others on the course
  • Change the role of other users in the course (except Instructors)

Assessment

  • Set up and edit assignments
  • Mark online
  • Manage and edit Grade Centre

Monitoring

  • Produce usage & access reports on student activity

Note: This role has the same permissions as the Instructor role but is used to distinguish between lead staff and those supporting the course

Marker Staff marking assessments that do not teach the module Course availability

  • Cannot change course availability
  • Cannot enter a course if it has been set as unavailable

Control Panel

  • Access to Grade Centre
  • View only access to Course Tools (but can access Turnitin Assignments and Tests, Surveys and Pools from this section for marking purposes)

Content

  • Can view but not edit content (including access to unavailable content)
  • Can use tools as a student would (e.g. email, blogs, discussion boards, wikis)

Enrolments and Groups

  • No access to Users & Groups in the Control Panel
  • Cannot set up groups or add members
  • No access to enrol others on the course
  • No access to change role of users in a course

Assessment

  • Mark online
  • Manage and edit Grade Centre

Monitoring

  • Produce usage & access reports on student activity
Course Builder Staff who need access to upload content to a module but are not involved in marking or teaching the module Course availability

  • Turn on/off course availability

Control Panel

Access to:

  • Files
  • Course Tools (except Turnitin Assignments)
  • Users & Groups
  • Customisation

 

  • No access to Grade Centre and Evaluation

Content

  • Add, edit and delete all content, tools and assessments (including Turnitin)
  • Send email
  • Post announcements

Enrolments and Groups

  • Create groups and add members to a group
  • Enrol students on the course

Assessment

  • Set up and edit assignment settings in a content area only
External Examiner External Examiners Course availability

  • Cannot change course availability
  • Can enter a course if it has been set as unavailable

Control Panel

  • Access to Grade Centre and Evaluation
  • View only access to Course Tools (but can access Turnitin Assignments)

Content

  • Can view but not edit content (including access to unavailable content)

Enrolments and Groups

  • No access

Assessment

  • View marks and feedback
  • Manage and edit Grade Centre

Monitoring

  • Produce usage & access reports on student activity
Periodic Reviewer Internal and external staff involved in Periodic Review Course availability

  • Cannot change course availability
  • Can enter a course if it has been set as unavailable

Control Panel

  • Access to Grade Centre and Evaluation
  • View only access to Course Tools (but can access Turnitin Assignments)

Content

  • Can view but not edit content (including access to unavailable content)

Enrolments and Groups

  • No access

Assessment

  • View marks and feedback
  • Manage and edit Grade Centre

Monitoring

  • Produce usage & access reports on student activity
Mentor Staff acting as a mentor – principally designed for use with the Academic Practice Programme Course availability

  • Cannot access an unavailable course

Control Panel

  • No access to Control Panel

Content

  • Cannot view unavailable content areas
  • Cannot view unavailable content items
  • Cannot edit content
  • No access to Discussion forums
  • Limited access to tools such as Blogs and Wikis

Enrolments and Groups

  • No access

Assessment

  • Sees only student view of assessments
  • No access to Grade Centre
Non-UoR Staff Staff affiliated with the University at a partner institution (e.g. NUIST) who need limited access to course content Control Panel

  • No access
  • Cannot enter a course if it has been set as unavailable

Content

  • Can view but not edit content (including access to unavailable content)
  • Use tools as a student would (e.g. email, blogs, discussion boards, wikis)

Note: No personal user information or grades are accessible to this role

Student Students

(automatically assigned and enrolled)

Control Panel

  • No access
  • Cannot enter a course if it has been set as unavailable

Content

  • Can view but not edit content – only if content has been made available
  • Use tools (e.g. email, blogs, discussion boards, wikis)
  • Submit assignments
  • View released marks and feedback via ‘My Grades’ tool

Note: Do not give University staff this role to enable them to see a course area

Users given the role of student will be listed to take any assessments, and this can affect the statistics for the course

Guest Limited use

Staff or students (not enrolled on the module) who need limited access to view specific content areas (e.g. lecture notes)

Note: Enrolling someone as a Guest on your course will not provide them with sufficient access to course materials. By default, content in a course area will not be available to guests. You also need to give the role access to specific content areas.

Control Panel

  • No access
  • Cannot enter a course if it has been set as unavailable

Content

  • View content that has been made available to guests on the course menu
  • No access to tools (e.g. assignments, tests, rubrics, My Grades, groups, email, blogs, discussion boards, wikis)

 

 

Role What sections can the role access and use?
Files Course Tools Evaluation Grade Centre Users & Groups Customisation Packages & Utilities
Instructor Yes Yes Yes Yes Yes Yes Yes
Teaching Assistant Yes Yes Yes Yes Yes Yes Yes
Maker Yes View Only* Yes Yes No Access Not Visible No Access
Course Builder Yes Yes** No Access Not Visible Yes Yes Yes
External Examiner No access View Only*** Yes Yes No access Not Visible Not Visible
Periodic Reviewer No access View Only*** Yes Yes No access Not Visible Not Visible
Non-UoR Staff No access No access**** No access No access No access No access No access
Student No access No access**** No access No access No access No access No access
Guest No access No access No access No access No access No access No access

 

*  Can assess Turnitin Assignments section to mark and build a test/survey (but not deploy it for students to take)

**  No access to Turnitin Assignments

***  Can access Turnitin Assignments from this section

****  Can participate and comment on blog, journal, discussion board and wiki deployed in content areas