The Collaborate course room is a permanently open Collaborate session that can be locked or unlocked depending on how you intend to use Collaborate on your module.
- The room can be accessed via the Details & Actions menu, unless it has been disabled.
- The room will open in a new window, participants and instructors alike access the room in the same way at a pre-arranged time.
What is the course room for?
The course room, being an open, unscheduled space is great for activities such as:
- Short tutorials (one to one or small group)
- Informal Q&A sessions
- Student-led group meetings
- Office hour drop-in meetings
If you choose to use your Course Room, you can Configure your Course Room for best results.
Disable the course room
The course room is listed in the menu by default and automatically open. Disabling it will prevent any confusion for students.
You can still set up scheduled sessions using Collaborate when the ‘Course Room’ is disabled.
Configure the Course Room
Open the course room settings
- Click on the three dot menu for Class Collaborate in the Details and Actions menu.
- Select “Manage all Sessions” from the menu
- The Course Room will appear at the top of the Collaborate sessions page.
- Click on the three dots menu for the Course Room and select “Edit Settings” from the menu.
Room Event Details
(a) Lock course room
This will prevent anyone from entering the course room
(b) Get secure link
This will allow you to copy a link to the course room to email to students.
Anonymous dial in information provided.
(c) Guest access
Select this if you wish to allow participant who are not enrolled on the course.
Room session settings
(d) Default Attendee Role
Leave this on the default setting i.e. ‘Participant’.
(e) Recording
By default, recordings will not be downloadable. This is the safest setting for the Course Room.
(f) If allowing recording select “Anonymise chat messages”
(g) Moderator permissions
Leave unticked.
(h) Participant permissions – could disable these option if you wish a moderator to be present when room is used.
- Share audio
- Share video
- Post change messages
- Draw on whiteboard
(i) Enable Session Telephony
Leave ticked.
This option allows users without audio on their computer to join a session using a telephone (Note: standard call charges will apply).
Select as desired
- Private chat options
- Profanity filter – hides profanity in chat messages
- Multimedia – use AWS Chime or audio and video (for use in China)
When done, press Save.
Note: You can set up separate sessions and will have the same options available. These settings are for the course room.
Guide last updated on October 2, 2020
