Recording live online sessions: What do I need to know?

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Both Blackboard Collaborate and Microsoft Teams Meetings have the option to record live online interactive sessions  

Refer to the new interim Policy for the Recording and Digital Delivery of Teaching 2021/22. This provides an updated position on recording of teaching activity.

Colleagues are strongly encouraged to record staff-led presentation-style elements (or parts) of live online sessions ,where possible and where appropriate.

Teaching colleagues have discretion of whether to record more interactive and participatory elements of live sessions, following the legal considerations and practical steps set out in the Policy to ensure compliance.

There is also additional information in the updated Policy including:

  • requirements around the management, retention and deletion of recordings;
  • clarification around the use of University-approved platforms (such as Microsoft Stream);
  • Legal accessibility requirements.

Information for students is provided in Recorded sessions: legal guidance.

Remember to: 

  1. Make it clear to students a recording is taking place and inform them well in advance of the session, for example, an announcement on Blackboard or in the joining instructions. 
  2. Think about providing time in the session that is not recorded, for example: for students to ask questions or participate 
  3. Let students know who to contact in the School, if they have a concern about being included in a recording. 
  4. Get written consent from guest contributors that have been invited to teach in the session. 
  5. Only make recordings available to the intended audience and do not provide access beyond this. 
  6. Ensure your use of third party copyright protected material for Teaching and Learning is fair and reasonable. See the advice oCopyright and the virtual classroom. 


Making recordings of live sessions kept longer than 14 days legally accessible.

Where recording of a live session has been made and it needs to be kept for longer than 14 days, a transcript or captions must be provided. This is a legal requirement.

Blackboard Collaborate  

Recordings in Blackboard Collaborate do not include captions automatically. Recording kept longer than 14 days must be downloaded from Blackboard Collaborate and uploaded into Microsoft Stream to provide automatic captioning. The recording must then be deleted from Collaborate.

Microsoft Teams Meeting 

Teams Meetings recordings are automatically saved to Microsoft Stream and this includes automatic captioning. 


Privacy options and settings

Blackboard Collaborate

Microsoft Teams Meeting

  • Recordings are uploaded to Microsoft Stream and the meeting owner can edit permissions on videos.
  • By default, recordings are only viewable by those who attended the meeting.
  • Recordings in Stream can only viewed by someone who has a University account and where they have been given permission to view it.